Grants Management Specialist

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Philadelphia Department of Public Health

The Philadelphia Department of Public Health (PDPH), with some 900 staff and a budget of $350 million, promotes and protects the health of all Philadelphians and provides a safety net for the most vulnerable. PDPH leads programs to: prevent communicable diseases (including HIV, other STDs, tuberculosis, and vaccine-preventable diseases); prevent chronic diseases and injuries and promote healthy behaviors; prevent environmental health risks; investigate outbreaks of disease; respond to public health emergencies; and promote the health of women, children, and families. In addition, PDPH operates eight primary care clinics. Recently, PDPH has participated with other City agencies in responding to Philadelphia's opioid crisis and to the COVID-19 pandemic. PDPH has been an innovator in public health, pursuing novel policies to prevent and mitigate disease and injury, and intends to continue that tradition with creative solutions to both long-standing urban health problems and new crises.

The Grants Management Specialist position is in the PDPH Division of Disease Control (DDC). DDC works to control, prevent, and report on over 60 diseases and conditions, including communicable diseases and other reportable conditions that pose serious public health threats and works to ensure the City is prepared for and responds effectively to public health emergencies. To carry out its mission, DDC receives grant funding from over 20 federal and state partners annually. This position will have primary responsibility for Grants Management activities including compliance, fiscal tracking and oversight, reporting, budget preparation and revision, and maintaining all grant related information and files. The position works closely with the DDC Director, Deputy Director, Fiscal Administrator and the Division's Program Managers, and requires excellent organizational, interpersonal communication skills, and writing skills, as well as strong problem solving and analytical skills.

Essential Functions

• Reviews Funding Opportunity Announcements (FOAs) and prepares or assists in the preparation and submission of cooperative agreement/grant applications and budgets.
• Coordinates with Program Managers to create, manage, and update work plans, budgets, and reports. Reviews work plans and reports with Program Managers and Division Leadership.
• Monitors required performance measures and deadlines and ensures timely submission.
• Manages the development and oversight of a system to track all grants and subgrants.
• Reviews, approves, and tracks grant expenditures and staff time on grants to ensure compliance with grant guidelines.
• Coordinates with Program Managers and the Admin/Fiscal Unit to ensure that spending is on track.
• Develops and implements strategies for monitoring grant funded projects and recipients to ensure grant funding is being used appropriately.  
• Troubleshoots and assists in resolving grant-related challenges.
• Communicates and engages with subrecipients for technical assistance and to ensure compliance.
• Interacts with funder (i.e., Centers for Disease Control and Prevention) for coordination and to resolve questions.
• Prepares contracts and interagency agreements with subrecipients.
• Interacts with other PDPH programs to ensure coordination of complementary funding opportunities.
• Coordinates and schedules meetings related to Grants Management.
• Manages and maintains all associated records.

Competencies, Knowledge, Skills and Abilities

• Excellent organizational skills
• Excellent interpersonal communication skills
• Excellent writing skills
• Strong problem-solving and analytical skills
• Financial planning and accounting skills
• Self-motivated with the ability to set priorities and manage multiple tasks

QUALIFICATIONS

• Bachelor's Degree and 4-5 years of professional experience
• 2-4 years of experience in Grants Management
• Experience working in non-profit or government administration
• Experience working with federal Grants Management service systems

TO APPLY: Interested candidates must submit a cover letter, writing sample, references and resume.

Salary Range: $85,000 

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx