Grants Administrator, Remote

Grants Administrator, remote

This is a remote, full-time position.

The Post-Award Grant Administrator II (GA II) is an active member of the Mass General Brigham central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within Mass General Brigham. The Post-Award GA II is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award GA II will proactively address the demands of research grant administration by providing exceptional customer service to Partners’ distinguished research community and collaborators in their pioneering efforts in science and medicine.

The Post-Award GA II actively and independently manages the grant related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award GA II provides guidance and resolves issues regarding award management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award GA II will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Take ownership of managing an assigned portfolio of research departments and serve as the primary Post- Award resource for department administrators and PIs.

• Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure and documentation requirements.

• Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.

• Under the supervision of managers, assist as needed to ensure Mass General Brigham compliance with terms.

• Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc), as part of the award acceptance process.

• Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.

• After award information has been entered into Insight, activate the account. Notify PI and department administrator once approved and activated.

• Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager or Senior GA, as necessary with sponsors.

• Draft and issue outgoing agreement modifications to collaborators with directive from PI and department.

• Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.

• Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.

• Work with assigned departments and other MGB offices, as needed, on all PI transfers.

• Conduct financial analysis for all active accounts on assigned department portfolio.

• Work with Post-Award Manager or Senior GA on complex transactions.

• Use Insight, MicroStrategy or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.

• Eligible for Institutional Signing Authority – subject to manager discretion

• Assist manager, as delegated, in the orientation, training and mentoring of GA I staff.

• Assist manager, as delegated, in the review of GA I work.

• Expected to participate in special projects as necessary

• Assume additional responsibilities as assigned.

QUALIFICATIONS

• 1-3 years experience in research administration in an academic setting (hospital, non-profit organization or university) is preferred, or 2-5 years other professional experience.
• Bachelor’s Degree preferred. Related experience in research administration may substitute for the college degree.

SKILLS/ABILITIES/COMPETENCIES

• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
• Proficiency in Microsoft Office Suite Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• Requires strong organization and communication skills with a focus in customer service.

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.