Graduate Program Advisor

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Job Description

Who we are

At Texas A&M University School of Law (in Fort Worth, Texas) we instill in our graduates a knowledge of the law, key professional skills and core values that set the Aggie Lawyer apart. Texas A&M University School of Law is an integral part of Texas A&M University, one of a select few institutions nationwide to hold land grant, sea grant and space grant designations. As Texas' first public institution, Texas A&M offers 101 doctoral programs and 151 master’s programs, in addition to the J.D. law degree. Many of these programs have attained top rankings and national recognition for quality by the National Research Council (NRC).

What we want

The Graduate Program Advisor, is responsible for recruiting and advising students concerning their educational or career goals, academic requirements, and related personal concerns.

What you need to know

Salary Range: $50,000-$53,000. Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Other Requirements and Factors: This position will work 50% remotely and the work hours will be non-standard, due to the needs of the student body being supported (non-traditional, part-time, on-line).

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Three years of experience in advising, recruiting, teaching, coaching, Student Affairs or other related area.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of student information systems, degree planning, and degree audits.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Five years' experience in advising, recruiting, teaching, coaching, Student Affairs or other related area.

• Ability to present information clearly and concisely.

• Ability to work with sensitive information and maintain confidentiality.

• Excellent written communication, analytical, interpersonal, and organizational skills.

Essential Duties/Tasks:

• ADVISOR TO STUDENTS - Serves as the primary advisor to students in TAMU Law grad programs in various curricula. Advises students concerning their education goals, academic requirements, and related personal concerns. Refers students to appropriate University and School of Law resources regarding accommodations, wellness, financial advising, etc. Approves and signs degree plans, course substitutions, add/drops/Q drops, withdraws, and change of curriculums. Approves, establishes, and monitors student probationary terms. Approves and signs no grade drops, no record drops and applications for readmissions. Provides advising and/or direction to graduate students, faculty, and staff related to all aspects of progressing through the Graduate Program. Interacts and coordinates with various departments regarding student success. Monitors student progress and degree requirements. Verifies completion of degree requirements. Interprets policies and procedures. Interacts with faculty to provide an exchange of information and to enhance the advisement of students. Assists students dealing with advising concerns about procedures, timelines, and other processing-related matters. Coordinates the direction of professional and support personnel. In the absence of the supervisor, directs functions of the office.

• STUDENT SUCCESS & RETENTION; STUDENT EXPERIENCE - Develops and maintains strategic communication and outreach to guide student success and foster retention. Tracks student retention throughout the student experience. Develops and presents training materials and programs. Oversees and/or conducts new student orientation. Provides oversight of students during new student orientation and registers new students. Develops and supervises systems for maintaining records of student contacts. Provides regular oversight and monitoring of student participation and success in campus LMS, which includes checking student participation and coursework in Canvas to ensure deadlines are kept, the student is not falling behind, and that the student is meeting minimum grade standards. Coordinates and serves as a lead on communications regarding topics such as degree deadlines, departmental updates, advising reminders, procedures, and various processes. Helps determine which communication is necessary/appropriate for students, based on where they are in the degree plan. Drafts communications for the Assistant Director and Assistant Deans review. Designs and implements student support programs and connects students with University and School of Law resources to foster retention.

• ADMINISTRATIVE/ RECORDS - Provides recommendations to leadership on the development and maintenance of student and administrative records. Interprets policies and procedures. Interacts with faculty to provide an exchange of information and to enhance the advisement of students. Prepares academic and advising reports. Assists in the development of grant and funding proposals for enhancement programs for students. Develops and revises informative material. Oversees and on occasion, assists with organizational and administrative tasks, such as scanning student files into a secured digital drive/storage; helping schedule appointment with faculty advisor/ upper-level program coordinator/ etc.; tracking/ record of communication w/students w/r/t advising, registration, reg. holds, participation in online courses. Stays abreast and maintains knowledge of University graduate student policies and procedures.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays.

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas.

• Health and Wellness: Free exercise programs and release time .

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.