Address
Form of workPosting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer-and the only recognized education institution-in the State of Indiana.Learn More
Position Title
Graduate Admissions Coordinator
About this Opportunity
The Department of Counseling Psychology, Social Psychology and Counseling welcomes applications for a Graduate Admissions Coordinator.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
9
Wages Begin At
14.85
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Provide advising to graduate students, working with them on creating and completing their course of study and resolving course scheduling issues; manage the application process; provide administrative support for graduate and undergraduate program directors in the department.
Minimum Education
Associate's degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
2. Two years of related experience in office administration / secretarial work, or related field.
Minimum Experience
One year of office administration/secretarial or related experience.
Minimum Other
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Experience with database creation and maintenance. Microsoft Office and related software.
Preferred Other
Position Title(s) Supervised
Graduate Assistants and Doctoral Program Assistant.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master's, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Counsel Psych, Social Psych & Counseling:900070
Department Information
Department Email or Phone Number
bvirvin@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Meet with all incoming graduate students to advise on their program plan of study; work with students on course scheduling issues and assist with any problems or questions. Maintain current and alumni student files; maintain and submit graduation check sheets to the Graduate School for students who have applied to graduate.
Ranking
2
Job Duty
Create and maintain database for graduate and doctoral programs and certificate programs; mail or e-mail information packets to prospective students; arrange campus/department visits with prospective students; monitor informational e-mail accounts assigned to the Department (CPSY, CPSYGRAD, CPSYDOC); prepare and send status letters to applicants, Graduate School; work closely with program directors, Graduate Studies Committee, Graduate School and Rinker Center for International Programs. Participate in outreach and recruitment activities as assigned.
Ranking
3
Job Duty
Manage applications from the Graduate School and prepare applicant files for the master's programs; collect required materials from applicants; create and maintain electronic files for applicants; generate Spreadsheet with all applicants' information for faculty decision-making; send acceptance and denial letters to applicants and communicate the decisions to the Graduate School.
Ranking
4
Job Duty
Manage applications from the Graduate School and prepare applicant files for the doctoral program; collect required materials from applicants; create and maintain electronic files for applicants; generate Spreadsheet with all applicants' information for faculty decision-making; send acceptance and denial letters to applicants and communicate the decisions to the Graduate School; assist with doctoral interview day.
Ranking
5
Job Duty
Assist with master's internship applications and documentation of master's internship placements; manage internship course assignments and documentation of MA internship evaluations; collect practicum applications and work with the Practicum Clinic Coordinator on assigning course sections; collect evaluation documentation for doctoral internships and doctoral practica; collect all student evaluations and clinic logs for student files.
Ranking
6
Job Duty
Organize the master's Open House or informational meetings, assist with the annual masters Orientation Meeting.
Ranking
7
Job Duty
Supervision of the Graduate Assistants and Doctoral Program Assistant; train, assign and review work on projects that are assigned to the CPSY office.
Ranking
8
Job Duty
Assist in creating and maintaining APA and other external accreditation reports, and College reports, via data collection using Argos and other university systems; assist in inputting data into currently used data tracking system; schedule the Content Exam for the Clinical Mental Health students; assist with the master's program exit survey and other surveys as needed.
Ranking
9
Job Duty
Update the CPSY website as needed using current monitoring system; monitor CPSY social media (e.g,. LinkedIn, Twitter; Instagram); manage postings to Communications Center; oversee university catalog changes using current system
Ranking
10
Job Duty
Assist Administrative Coordinator with assignments as needed; provide back up in the absence of the Administrative Coordinator including granting permissions, report and track orders for computer problems, department repairs, furniture moves, painting, etc.
Ranking
11
Job Duty
In absence of student employee, answer department phones; take messages; process all mail and overnight packages; check-in and track deliveries to department.
Ranking
12
Job Duty
Perform other related duties as assigned.
Ranking
13
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202301392SF
Number of Vacancies
1
Desired Start Date
01/22/2024
Position End Date (if temporary)
Open Date
12/19/2023
Close Date
01/08/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer-and the only recognized education institution-in the State of Indiana.Learn More
Position Title
Graduate Admissions Coordinator
About this Opportunity
The Department of Counseling Psychology, Social Psychology and Counseling welcomes applications for a Graduate Admissions Coordinator.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
9
Wages Begin At
14.85
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Provide advising to graduate students, working with them on creating and completing their course of study and resolving course scheduling issues; manage the application process; provide administrative support for graduate and undergraduate program directors in the department.
Minimum Education
Associate's degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
2. Two years of related experience in office administration / secretarial work, or related field.
Minimum Experience
One year of office administration/secretarial or related experience.
Minimum Other
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Experience with database creation and maintenance. Microsoft Office and related software.
Preferred Other
Position Title(s) Supervised
Graduate Assistants and Doctoral Program Assistant.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master's, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Counsel Psych, Social Psych & Counseling:900070
Department Information
Department Email or Phone Number
bvirvin@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Meet with all incoming graduate students to advise on their program plan of study; work with students on course scheduling issues and assist with any problems or questions. Maintain current and alumni student files; maintain and submit graduation check sheets to the Graduate School for students who have applied to graduate.
Ranking
2
Job Duty
Create and maintain database for graduate and doctoral programs and certificate programs; mail or e-mail information packets to prospective students; arrange campus/department visits with prospective students; monitor informational e-mail accounts assigned to the Department (CPSY, CPSYGRAD, CPSYDOC); prepare and send status letters to applicants, Graduate School; work closely with program directors, Graduate Studies Committee, Graduate School and Rinker Center for International Programs. Participate in outreach and recruitment activities as assigned.
Ranking
3
Job Duty
Manage applications from the Graduate School and prepare applicant files for the master's programs; collect required materials from applicants; create and maintain electronic files for applicants; generate Spreadsheet with all applicants' information for faculty decision-making; send acceptance and denial letters to applicants and communicate the decisions to the Graduate School.
Ranking
4
Job Duty
Manage applications from the Graduate School and prepare applicant files for the doctoral program; collect required materials from applicants; create and maintain electronic files for applicants; generate Spreadsheet with all applicants' information for faculty decision-making; send acceptance and denial letters to applicants and communicate the decisions to the Graduate School; assist with doctoral interview day.
Ranking
5
Job Duty
Assist with master's internship applications and documentation of master's internship placements; manage internship course assignments and documentation of MA internship evaluations; collect practicum applications and work with the Practicum Clinic Coordinator on assigning course sections; collect evaluation documentation for doctoral internships and doctoral practica; collect all student evaluations and clinic logs for student files.
Ranking
6
Job Duty
Organize the master's Open House or informational meetings, assist with the annual masters Orientation Meeting.
Ranking
7
Job Duty
Supervision of the Graduate Assistants and Doctoral Program Assistant; train, assign and review work on projects that are assigned to the CPSY office.
Ranking
8
Job Duty
Assist in creating and maintaining APA and other external accreditation reports, and College reports, via data collection using Argos and other university systems; assist in inputting data into currently used data tracking system; schedule the Content Exam for the Clinical Mental Health students; assist with the master's program exit survey and other surveys as needed.
Ranking
9
Job Duty
Update the CPSY website as needed using current monitoring system; monitor CPSY social media (e.g,. LinkedIn, Twitter; Instagram); manage postings to Communications Center; oversee university catalog changes using current system
Ranking
10
Job Duty
Assist Administrative Coordinator with assignments as needed; provide back up in the absence of the Administrative Coordinator including granting permissions, report and track orders for computer problems, department repairs, furniture moves, painting, etc.
Ranking
11
Job Duty
In absence of student employee, answer department phones; take messages; process all mail and overnight packages; check-in and track deliveries to department.
Ranking
12
Job Duty
Perform other related duties as assigned.
Ranking
13
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202301392SF
Number of Vacancies
1
Desired Start Date
01/22/2024
Position End Date (if temporary)
Open Date
12/19/2023
Close Date
01/08/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
