GFO Deputy APM/Business Process Analyst Reports

Day-to-day Job Responsibilities include
The employee will provide Business Process Analyst support to The Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), Charleston, SC for the Office Reports and Reconciliations. The Office of Reports and Reconciliation is responsible for Coordinating and Submitting the monthly reports to treasury for Department of State Consolidated American Payroll for disbursements, collection, and reclassification activity. The Reports and Reconciliation section also processes the DoS confirmation of payment by Treasury, and the disbursement cancellations for erroneous, stale dated, and lost/stolen checks.
Detailed job responsibilities for R&R include:

• Performs complex tasks assignments with level of knowledge and experience in accounting, including obtaining, checking, analyzing and verifying various types of accounting and financial data and other types of information as requested by the supervisor or other members of the team.
• Identify the proper appropriations in order to correct erroneous transactions. Provides Government-wide Treasury Account Symbol Adjusted Trial Balance System (GTAS) support to team members in preparing SF133 reports for submissions.
• Understand and identify the correlation of the 477 Interface systems as it relates to payroll corrections originally generated via the CAPPS interface system. Prepare correcting journal entries for CAPPS team for reporting to Treasury due to system interface discrepancies.
• Provide support and guidance to members of team in order to consolidate findings associated with various FBWT research and report to management. Ensure proper general ledger posting by verifying disbursements and collections.
• Support/comply with established ISO9001 Requirements as applicable to support the achievement of Office Action Items and identification of continuous opportunities for improvements.
• Perform Fund Balance with Treasury (FBWT) and cash reconciliation while developing Subject Matter Expertise
• Determine root cause, provide ongoing analysis and recommendation for approval of cash reconciliation processes
• Reconcile FBWT differences due to Interfaces occurring outside of accounting system. Provide root cause analysis, and recommendations for corrective actions.
• Reconcile Proprietary and Budgetary cash balances in compliance with Treasury and Office of Management and Budget guidelines as applicable and critical to financial reporting by appropriation fund symbol.
• Support business process improvement and special project initiatives.
• Attend meetings as requested and assist all department staff as directed by management.
• Work in a multi-task, short deadline, and highly visible environment.
• Make presentations/conduct training as requested by management.
• Participate in Ad-hoc projects as requested by management
• Recommend, develop, present, and implement cost-effective solutions to the Department's requirements.

Detailed job responsibilities for the Deputy Assistant Program Manager include:
Deputy Duties: This is up to 25% support role to the Assistant Program Manager (APM)
As the Deputy Assistant Program Manager, the candidate will be helping in administrative tasks as well as learning the Assistant Program Manager role. The Deputy represents the APM when they are not available.
Support for the Global Financial Operations APM include but are not limited to in assistance with:

• Timesheets approval and Troubleshooting (Every 15th and last day of the month)
• Entering Teleworking Agreement Requests into the Workorder System
• Attending Management Meetings
• Drafting Job PD Requisitions and Requesting Employee Movements
• Scheduling 30, 60, and 90 day meetings with new GFO Staff
• First look at Pre-qual and Resumes
• First overview of annual assessments
• CIMS (Opennet) Requests
• Attending Client Meeting (Provide input as needed, record minutes and action items)

Work Schedule
The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is a hybridposition with 2 days teleworking and 3 days on-site after full completion of training and approval from Government Supervisor.
Some of the Software Systems Utilized
Global Financial Management System (GFMS), Global BI, Consolidated Reconciliation System (CRS), Central Accounting Reporting System (CARS), RFMS, Utilize Office Access Data Bases, Office Spreadsheets to Compile the Agency Wide Cash Reconciliation Data, Microsoft Office Suite (Excel, Access, Word, PowerPoint, Outlook, and Explorer