Fleet Division Manager

WORK OBJECTIVE

Performs administrative and managerial work directing the City’s centralized fleet management division. Work involves responsibility for planning and directing the fleet management program, contractors, and city employees; to include and the maintenance, servicing, modification, and repair of municipal vehicles. Responsible also for replacement and disposal of a wide variety of automotive, vehicular, emergency, and heavy construction equipment. Work is performed under the direction of the General Administration Department Director and performance is reviewed through conferences, reports submitted, and accomplishments of Division.

ESSENTIAL FUNCTIONS

• Adheres to the City of Winter Garden mission, values, culture, policies, procedures, service philosophy and service standards.
• Performs all aspects of the job as accurately and efficiently as possible while providing service excellence at all times.
• Coordinates operations with all City departments and the public; analyzes preventive maintenance and repair procedures, establishes, and organizes repair priorities; evaluates replacement and expanding equipment needs for the City.
• Directs the review of periodic analytical reports on production, ensures attainment of desired goals and level of production.
• Formulates operating policies and procedures and establishes work standards; develops fiscal year work calendar relative to the maintenance management program.
• Prepares and administers annual budget; establishes and/or reviews and approves program goals and objectives; monitors and ensures adherence to include projected maintenance and repair costs on vehicles in the current inventory, planned special funded projects and contractual services.
• Develops, revises, coordinates, and manages administrative policies and procedures relative to the Fleet Management program involving the utilization and disposal of the City’s fleet of vehicles.
• Develops and implements work performance and safety standards, policies, and procedures; approves work schedules; sets priorities; inspects work.
• Supervises the preparation of all equipment specifications; determines proper equipment by calculating G.V.W. ratings, transmission, and rear axle ratios, lifting capabilities, horsepower requirements; analyzes cost accounting records for trends, conducts cost surveys.
• Develops and implements specific computer systems and software relative to operation of the Fleet in e-business and e-government.
• Selects and negotiates purchases of appropriate vehicles and equipment based on user department’s needs and specifications.
• Identifies and disposes of surplus vehicles and equipment as determined by the City Manager.
• Prepares and presents agenda items to the City Commission when required.
• Selects, trains, and counsels employees; evaluates work performance, determines appropriate rewards; administers disciplinary actions as required.
• Performs other related duties as assigned.
• May be required to obtain an FDLE background check and obtain CJIS certification.

MINIMUM QUALIFICATION

• Bachelor’s Degree in Automotive Engineering, Automotive Technology, Business, Management, or related discipline. Eight or more years of experience in an automotive fleet environment with a minimum of four (4) years as Supervisor or Manager in a fleet environment. Equivalent combination of education, training, and experience may be considered.
• Master level ASE certified mechanic is preferred.
• A valid Florida Driver’s License is required, with a Class A or B CDL is preferred.
• Based on FMCSA regulations, applicants for employment and existing employees in positions requiring a CDL are subject to pre-employment, post-employment, and ongoing testing for controlled substances and alcohol as a condition of employment.

Exceptions to the minimum qualifications must be reviewed by the Human Resources Director and approved by the City Manager prior to job offer.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to repair and maintain emergency vehicles, such as Fire Trucks and Law Enforcement Vehicles.

• Considerable knowledge of the methods, techniques and practices utilized for the operation, care, alteration, repair, and maintenance of fleet and related equipment.
• Knowledge of the operation and care of equipment, tools and supplies related to the maintenance, repair and alteration of vehicles, and design/supervision of construction of special equipment.
• Knowledge of budget preparation and control, cost accounting, inventory control and scheduling.
• Knowledge of Federal, State, and local laws governing preparation of specifications, pollution control devices, equipment safety standards, and transportation of heavy equipment.
• Considerable knowledge of applicable safety precautions required of the work.
• Ability to plan and direct the work of subordinate supervisors and to assist in training and instructing employees in fleet management operations.
• Ability to establish and maintain effective working relationships with employees and the public as necessitated by the work.
• Ability to communicate clearly and concisely, orally and in writing. Ability to establish and maintain appropriate records and prepare reports.
• Ability to stand and walk for extended periods of time, and to perform duties under sometimes-adverse conditions such as inspecting work at construction/maintenance sites.
• Knowledge of computer systems and software specific to Fleet operations.
• Knowledge of e-government and e-business operations.
• Ability to read automotive electrical schematics.

ENVIRONMENTAL & PHYSICAL REQUIREMENTS

• Tasks involve the intermittent performance of physically demanding work, typically involving some combination of climbing ladders, reaching, bending, stooping, kneeling, crouching, standing, and making continuous hand/arm movements. May also require lifting, carrying, pushing, or pulling of objects and materials weighting 20-60 lbs.

• Tasks are performed indoors/outdoors and due to the nature and location of the work, some tasks include the potential for prolonged exposure to disagreeable elements, noise, heat, humidity, pungent odors, and construction materials as examples.
• Work is performed in both indoor and outdoor conditions, including exposure to disagreeable elements, noises, heat, humidity, cold, dust, fumes, pungent odors, construction materials, and inclement weather conditions.
• Heightened awareness to surroundings and adherence to established safety precautions is essential in avoidance of injury or accidents.

The City of Winter Garden is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of Winter Garden provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.