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Form of workWho We Are...
Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do...
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none!
What You'll Do:
This position works under immediate supervision and requires some knowledge of accounting systems and procedures
Performs data entry chartfield coded Request to Purchases into OAKS
Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
Prepares local funds for voucher payments
Validates all types of vouchers for management approval
Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds
Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
Reconciles discrepancies
Verifies appropriation sources
Matches invoices to delivery receipts and purchase orders
Places invoices in recaps, determining total amount of recap and voucher numbers
Verifies accuracy of money remitted
Forwards invoices to appropriate divisions prior to processing the voucher for approval
Obtain all types of receivers through electronic signature approval, email, signed invoices
Examines and verifies invoice calculations, delivery receipts and other supporting documentation
Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports
Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
Posts receipts and balances accounts on daily/weekly/monthly basis
Reconciles internal accounts
Verifies management approval of the voucher through OAKS and/or local funds.
Performs variety of related clerical tasks (e.g., opens and sorts mail)
Composes and edits correspondence relative to assigned work
Maintains files
Operates equipment to generate typed reports and correspondence
Answers telephone inquiries
Greets customers
Responds to or refers complaints
Answers general inquiries within established guidelines)
Completes forms (e.g., purchase orders) and inventory levels and activity reports
Handles inventory control and asset depreciation.
Attends meetings and trainings
Assists other Financial Associates as directed by supervisor
Works on special projects and committees
Performs other duties as assigned.
What's in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
- Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
Employee Development Funds
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.
Deferred Compensation
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position.
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
-Or completion of associate core program in business administration, accounting, finance or related field.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance, Bookkeeping, Attention to Detail, Customer Focus, Problem Solving
