Address
Form of work- Responsible for forecasting, monitoring, and trends associated with parking and transportation budgets; monthly audits of budgets for revenue and expenses for Variances/imbalances; identifies problem areas and recommends changes; and transfers of expenditures where appropriate for budget expense accounts. Responsible for accounts payable (review & processing of invoices), accounts receivable, journal entries, and other processes of recovering funds from cost sharing with other units. Includes but is not limited to monthly (or as required) audits for account receivable associated with events, department guest codes, etc.; department guest code invoicing; accounts payable to vendors for services rendered and products received; travel expenses; handle accounts payable follow-up and disputes with vendors to resolve; and reporting of financial transactions.Responsible for purchase order requisitions; purchase order change order requisitions; documentation associated with sole source procurement; oversight of the of purchase office supplies & equipment and distribute as appropriate. Also, responsible for the monitoring, and renewals of purchase orders for each fiscal year for vendor-awarded bids and/or agreements.Primary for A&F section recruitments to coordinate with parking & transportation program management specialist and Office of Human Resources (position requisitions, interviews, compliance with OHR recruitment policies, etc.) and onboarding of all general A&F section training for Parking & Transportation Services.Oversight of developing and maintaining A&F section training procedures and quizzes. Coordinating and maintaining other sections' training procedures, videos, and quizzes in the training software system.Responsible for monitoring department office maintenance for repairs and/or annual service. Audit and statistics of reports as directed.Other duties as assigned include but are not limited to assisting with field support of major events and assuming the responsibilities of the front desk operations section in the absence of both the Office Administrative Specialist and Assistant Director A&F.
Qualifications and Skills
- High School Diploma. Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Organization: Operation and Human Resources Division
Primary Location: Main Campus
Job Posting: Oct 3, 2023
