File Clerk

Our law firm is looking to find our newest File Clerk. We are looking for someone full-time who can work from our office during our regular business hours. This position provides administrative and clerical support to our attorneys and case managers.

Our owner made a commitment when starting this firm in 2007 to never become "one of those lawyers" (and you KNOW what we mean). We love helping our clients, and your role will help our case managers, attorneys and clients feel reassured that we truly want the best for them! Our law firm culture is a little weird. We believe that clients deserve a law firm who doesn't talk down to them, treats them with respect and helps them understand.

Arizona Capitol Times, Best Companies Group and BestCompaniesAZ announced that Keystone Law Firm has earned a spot on the 10th annual list of 2022 Top Companies to Work for in Arizona. Keystone Law Firm has been ranked one of the fastest growing law firms in Arizona. Our team members regularly say we are a collaborative, casual, passionate, and personally responsible bunch. You need to be able to thrive in an ever-changing environment as we continue to serve our clients. Expect heavy computer use and digital file maintenance. We are also a non-smoking office.

To learn more about us please visit our Career Site at https://takethejobchallenge.com/

Responsibilities:

• Updating records in client management database - Contact information, notes, documents, tasks, time entries, etc.
• Assembling client portfolios and document toolkits for clients
• Recording deeds and other documents
• Answering client questions and 3rd party communication
• Witnessing the signing of client documents and following up on post delivery communications
• Reviewing calendars daily for upcoming deadlines; scheduling client calls/appointments
• Processing mail and other incoming/outgoing documents (scanning, internally filing, shipping)
• Proofing documents to confirm all documents signed, scanned, and returned to clients
• Working with the attorneys and case managers to provide the clients with a great product and experience in a timely manner.
• Replacing the receptionist for breaks/lunch/days off by performing extra duties, including:
  • Assembling prospect folders
  • Taking deposits and payments
  • Receiving/Providing courier documents
  • Closing office (restocking, tidying, locking, etc.)

Qualifications:

• Ability to type 60wpm.
• Excellent grammar and phone voice.
• Strong attention to detail <------ if you don't LIKE details, this is not for you.
• Strong self-organizational skills.
• You have high expectations for yourself.
• You are willing to forgive others and be gracious with mistakes.

Compensation:

• Pay: $15.00 - $18.00 per hour (DOE)
• Health Insurance
• Paid holidays
• PTO
• 401k match

COVID-19 considerations:

We ask that all team members and clients follow CDC guidelines.