File / Case Management Clerk

• Two Weeks PTO (Your first year)
• Weekly Pay
• Up to 9 paid holidays (7 observed, 2 floating)
• Medical/Dental/Vision (Multiple plans)
• Flexible Spending Account
• Legal and ID Shield Plans
• Life insurance
• 401K with a match
• Short & Long-term disability
• Referral bonuses (Up to $1,200)
• Shift differential pay (2nd and 3rd shifts)
• On the job training
• MyAvalon Program (Avalon hosted events)

Avalon opened in 2000 with three people in Syracuse, NY, providing high-quality legal copy services. Today, we’re way more than just legal copy pros. Our team of 200+ located across the U.S. in nine offices in five states – includes experts in cybersecurity, eDiscovery, managed office services (MOS), and other progressive, recession-proof, always-evolving service offerings!

Our startup feel, collaborative culture, and open, casual atmosphere (not to mention the random pizza parties and happy hours) make Avalon a great place to work. So, if you’re a hard-working, detail-oriented, genuinely nice person who wants to join a team of amazing people with a passion for solving client challenges (and for having fun), apply now!

Job Summary:

You will work with Avalon and assigned to work at our client law firm as part of our managed office services (MOS) team. You will support the firm with unwavering support and expertly handle back-office tasks with ease. You will be responsible for filing, supporting, organizing and cleanliness of firm.

Schedule

Office hours: 8:00 am to 4:30 pm. Lunch break from 12:30 pm 1:00 pm.

Essential Responsibilities:

• Responsible for purging of files.
• Responsible for set-up, tear-down and sanitizing conference rooms according to conference calendar and scheduled meetings.
• Responsible for the appearance of conference rooms daily.
• Files pleadings with Clerk of Courts; delivers pleadings and/or packages to judges or staff attorneys.
• Obtains copies of pleadings, journal entries or other miscellaneous documents.
• Returns file stamped pleadings to the appropriate attorney/EAA.
• Handles errands, pickups and deliveries as requested.
• Assists with special projects when required.

Additional Responsibilities:

• Provides backup coverage for Copy Center. Lunch coverage at 12:00 p.m.
• Scans invoices and prepares checks for mailing for Accounts Payable.
• Sends out monthly statements for Accounts Receivable.
• Responsible for filing for Accounts Receivable.
• Assist with the pickup of closed filing monthly.
• Responsible for cleanliness of kitchens daily.
• Responsible for unloading dishwasher each morning.
• Responsible for loading dishwasher each afternoon.
• Refrigerator cleaning the last Friday of every month.
• Office sanitization 8:30 a.m., 11:30 a.m. and 2:30 p.m. when needed or requested.
• Other responsibilities/projects requested by Director - Firm Administration.

Education and Experience:

• High school equivalent or better.
• 1-2 years of relatable work experience preferred.

So, are you ready to click that button and take the next step in your career? We hope so!