Facilities Specialist

Facilities Specialist

Job Description

Department: Beusa

Job Status: Full Time

FLSA Status: Exempt

Reports To: Facilities Manager

Amount of Travel Required: 20%

Work Schedule: 8:00 A.M. to 5:00 P.M. Mon. to Fri.

Positions Supervised:

POSITION SUMMARY:

The Facilities Specialist will have responsibility for maintaining and overseeing the company’s grounds, buildings, and equipment to ensure that the workspace is safe and functional. Their duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating renovations and updates.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word “May.”)

• Arranging and qualifying cleaning and maintenance tasks to service providers
• Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
• Scheduling routine inspections and emergency repairs with outside vendors
• Ensuring proper security measures for the workplace, including collaborating with security system vendors
• Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders
• Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff, coordinating and delegating to local personnel
• Preparing facilities for changing weather conditions
• Collaborating with building owners and upper management on budgeting for facilities needs

POSITION REQUIREMENTS:

A Facilities Specialist duties include inspecting and maintaining electrical, plumbing, air conditioning and landscaping on the premises. They collaborate with building inhabitants to supervise security staff and schedule routine maintenance and perform emergency repairs. Facilities Specialists schedule daily janitorial services to keep the building’s interior attractive and hygienic. They assess the costs of maintaining workspaces, make recommendations for becoming more efficient

EDUCATION/EXPERIENCE LEVEL

• high school diploma or GED and 1 year of on-the-job training from previous roles in the industry.

QUALIFICATIONS, SKILLS, AND ABILITIES

• mechanical skills and knowledge of plumbing, HVAC, and other building systems
• Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors, and team members.
• Great time management, organization, and prioritization abilities
• Keen attention to detail and efficient problem-solving skills

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Advancement requirements: bachelor’s degree in a business-related field; and/or minimum 3 years relevant experience minimum.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Last Reviewed: 03/12/2024