Facilities Manager

Job Description OVERVIEW

Vibrant Real Estate Company is currently seeking a Regional Facility Manager to be based out of our Lemont, IL office. The Facility Manager will be responsible for providing outstanding client service in the management, monitoring and control of a portfolio of commercial buildings, with a focus on building operations, service contracts and financial management. The ideal Facility Manager will be responsible for the overall performance of the region, ensuring that properties are optimized to run efficiently, while dealing with complex problems and offering real solutions.

Responsibilities:

Manage the day to day operations of a portfolio of small commercial buildings, including lease management, contractor selection/assignment, and tenant communications.

Identify opportunities for improved operation to drive efficiencies (process and cost) and make recommendations to the Management Team for consideration.

Assist and if needed assign responsibilities for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator, and others defined within the portfolio of respective sites.

Manage vendors, ensuring services are delivered in accordance with the contract and to agreed standards. Document and escalate instances of poor performance.

As requested by the Management Team, prepare monthly financial spend reports (actual vs. budget, variance etc.).

Prepare and assist with the annual budgeting and quarterly forecasting processes for the managed sites.

Ensure that operational expenditure for the sites are managed within agreed budgets and identify efficiencies

Support the implementation of innovative programs and initiatives that reduce short and long term operating costs and increase productivity.

Ensure compliance with all Health and Safety, Environment and Risk Management policies and procedures.

Ensure total contract compliance, accurate and timely reporting and resolution of tenant operational issues

Update and maintain accurate records and official documentation for the entire portfolio of sites.

Create and maintain a positive working relationship with tenants, vendors, management, and staff.

Comply with all requirements of the Lease Agreements and deliver an exceptional quality of service to the tenant, as reflected by tenant feedback.

Lead by example in creating a positive environment, engaging and influencing peers while embracing the company's brand and culture.

Education And Experience

Associate's or Bachelor’s degree in Facilities, Property, Business, or related field desirable.

Minimum 5 years of experience of supervisory experience facilities management or related field.

Knowledge, Skills, and Abilities

Proficiency in a range of information technology tools and platforms.

Strong analytical, verbal and written communication abilities, organizational and presentation skills.

Job Type: Full-time

Pay: From $52,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Work setting:

• In-person

Education:

• High school or equivalent (Required)

Experience:

• Facilities management: 5 years (Required)

Work Location: In person