Executive Secretary, Office Of The Dean

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file (because of system limitations).

Summary

The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world. Learn more about Ross HERE.

This role is onsite in Ann Arbor, MI. It is hybrid eligible, meaning that if discussed with the Hiring Manager, there is a potential to work remotely up to 1 day per week. For a full job description, see link here. For questions about this role, email talent.acquisition@umich.edu.

Purpose:
Reporting directly to the Executive Assistant, you will provide high-level administrative support to multiple Associate Deans and Chief Officers of the Stephen M. Ross School of Business. You will provide professional and administrative support in a fast-paced environment. You will perform confidential duties that require discretion. In this role it is imperative to focus on details and manage competing priorities.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off (Vacation, Holidays, Season Days)
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Flexible Work Program
• Ross Onsite Fitness Center

Responsibilities*

• Provide comprehensive administrative support to multiple Associate Deans and Chief Officers
• Initiate, draft, edit, and finalize correspondence, reports, meeting minutes, presentations, or other materials.
• Provide occasional support for Associate Deans' research using web-based information.
• Bring items that need the Associate Deans' and Chief Officers' immediate attention to the forefront. Follow-up on status, complaints, and requests for information.
• Manage calendars. Determine or help determine attendees of meetings, coordination of meetings, scheduling of conference rooms, preparation of meeting agendas and warmly greeting visitors.
• Plan meetings, appointments, conferences, or events.
• You will coordinate domestic and international travel and submit expense reports.
• Create follow-up systems and follow up with individuals.
• Answer telephones and greet visitors to the Dean's Office.
• Be a project coordinator for special projects and prepare reports on these projects.
• You will have comprehensive knowledge of University policies.

Required Qualifications*

• Associate's degree or equivalent combination of education and experience.
• Minimum 3 years of directly related executive administrative experience, supporting senior leaders or executives.
• Experience supporting multiple people or being the administrative support for a department.
• Working knowledge of Zoom and GSuite.

Additional Information

The general salary range for this position is $61,000 - $68,000. Candidates can expect to be paid a great compensation package. Factors used to determine salary include experience, knowledge and skills for the position. You are encouraged to discuss salary questions to honor agreement and transparency throughout the recruiting process.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.