Executive Secretary

About us:

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private and public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, Tryfacta Inc. is one of the leading Staffing Services and IT Solutions Providers with a presence in all 50 States. Tryfacta is leveraging its strong industry domain knowledge to serve clients in many different industries. Tryfacta has Ranked number 2 as one of the fastest growing companies by Inc. Magazine (Inc. 5000) in the United States.

Position Title:Executive Secretary

Highlights:

Responsibilities for this position include, but are not limited to:

• Interacts with top state administrators, high-level executives, staff, and the general public in order to represent members of policy-making boards and commissions, department directors, their deputies and their senior policy staff, and program assistants.
• The employee performs advanced secretarial assignments, functioning as a management assistant. Performs a full range of administrative and executive support duties.
• Executive Secretarial assignments for professional or management staff in support of the on-going operations of the office.
• Prepare agenda and collect materials for meetings, speeches, and conferences for the executive level; take minutes and keep records of proceedings as required.
• Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records. Establish and maintain various filing and records management systems. Review, proofread, and edit documents prepared for the administrator's or executive's signature.
• Receive and screen incoming calls and visitors and make referrals to appropriate executive staff.
• Maintain executive's entire schedule, act as the final point of contact before executive meetings, monitor company budgets, and perform upper-level business diplomacy tasks