Executive Operations Assistant

NO CALLS PLEASE!

BiCoastal Productions, the rapidly-growing national entertainment booking agency, seeks a motivated, professional and HIGHLY ORGANIZED Executive assistant to work in its Eatontown, NJ office. This position offers terrific room to grow with the company into further operations management and eventual executive roles.

We are a forward-thinking booking agency with agents across North America booking concerts, theatrical tours, spectacles, and special events with a TREMENDOUS roster of acts. The Executive Assistant will work with and report directly to the company president, Jack Forman, and be in charge of numerous company-wide operations iniatives. They will also liaise directly with each BiCoastal agent, other administrative team-members, our artists, and the venues we work with.

NOTE: This is NOT a remote or home-based position. While there may be some opportunities for work-from-home days, it should be assumed that this is a fully in-person position.

DAY-TO-DAY RESPONSIBILITIES INCLUDE:

Contracts Management:

Generating, routing and tracking a high volume of performance contracts, riders and addenda.

Box Office Data Management:

Collecting & logging ticket counts and finals for key artists while also keeping agents, artists and managers informed of key updates.

Accounts Receivable Management:

Owning the collections process for deposits, final payments, bonus payments, and settlement papers for each performance.

Trade Show Management:

-Having an overall responsibility for trade show planning and logistics which may include registrations, arranging travel, shipping materials and coordinating showcase/sponsorship opportunities.

General Office Management

-Assisting agents with key paperwork needs and keeping staff apprised of important notices pertaining to upcoming shows and key dates.

APPLY IF YOU ARE:

• HIGHLY ORGANIZED with SCRUPULOUS attention to detail

• Skilled with computers, software and modern technology overall (and are patient with those who may not be)

• Motivated to gain experience to grow into a management role

REQUIREMENTS:

• Must be prepared to work on-site for up to 40 hours per week

• Must have advanced knowledge of software including, but not limited to, Microsoft Office 365 (Outlook, OneDrive, Word, Excel, Powerpoint), Adobe Acrobat and more.

• Verbal & Written English Fluency

• Must have previous professional/executive-level administrative assistant experience

BiCoastal Productions LLC – EOE STATEMENT

BiCoastal Productions LLC is an equal opportunity employer. All applicants will be considered for employment WITHOUT attention to race, color, age, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. Come as YOU are / Embrace all as THEY are.