Executive Legal Secretary

About us

The Teamsters Union is the largest and most diverse union in the country with 1.3 million members. For more than a century, the Teamsters Union has been standing up for working people. Although the union is known as the champion of freight drivers and warehouse workers, the Teamsters represent workers in virtually every occupation imaginable.

The Teamsters International Union Legal Department offers expert advice and assistance on a broad range of labor law issues. An experienced in-house legal staff is well versed on the laws and regulations affecting Teamster affiliates and members. Each Teamster Division is assigned a staff attorney who is familiar with the issues and concerns of that Division. The department also works closely with other departments to help the International Union and its Locals win strong contracts.

The International Brotherhood of Teamsters is looking for an experienced professional to be the Executive Secretary to the General Counsel. Under the supervision of the General Counsel, the Executive Secretary performs various administrative and legal secretarial duties requiring knowledge of office routine and an understanding of the Legal Department's programs and procedures related to the work of the office.

Responsibilities:

• Receives all incoming correspondence to the General Counsel, reviews for content and any actions required, enters all correspondence of an affiliate-related matter into a database for tracking purposes and for assignment to staff for responding as needed.
• Receives and screens all incoming telephone calls and obtains pertinent information from the caller for action by the General Counsel.
• Drafts, types and proofreads department correspondence, memos, reports, etc., for the General Counsel and monitors correspondence to ensure timely responses.
• Transcribes dictation, proofreads, and revises drafts prepared by the General Counsel for creation of final documents.
• Schedules travel arrangements and prepares itineraries for the General Counsel and other legal staff members as requested. Prepares expense reports for the General Counsel and submits them for authorization and processing.
• Creates and maintains department files including, but not limited to, litigation files and the General Counsel’s working files. Also keeps current indices for department files and General Counsel files.
• Updates the department’s Outlook contact lists and the department-wide appointment calendar as needed.
• Performs duties and responsibilities as related to the position or assigned by the General Counsel.
• Maintains Independent Review Board (IRB) files, enters information into database, copies attorneys on charges filed by IRB, and copies attorneys on requests from the Investigations Officer on books and records examinations made to Local Unions and maintains log of such requests, obtains requested information and transmits to IRB in a timely fashion.
• Updates the IRB Website, responsible for entering cases once a final decision has been made.
• Sets up IRB panel hearings on Article XIX charges as needed; prepares and sends notices to involved parties, prepares and sends appointment letters to panel members, orders court reporter to transcribe hearing, transmits transcript to panel members, prepares General President’s decision after obtaining panel recommendation and prepares and transmits General President’s decision.
• Keeps current and organizes litigation and other files,
• Provides secretarial support for other staff attorneys as assigned.
• Assists in the preparation for Committees of IBT Convention every five years.
• Assists with preparation for IBT lawyers’ conference.

Experience:

• High school diploma or equivalent required.
• Legal secretarial or paralegal coursework required.
• Ability to take shorthand or fast notes required.
• Three to five years' experience in a legal environment required.
• Knowledge of union structure, government, and negotiations preferred.
• General computer literacy and an ability to use Microsoft Office Suite programs (Word, Excel, Outlook, etc.).

The International Brotherhood of Teamsters is an Equal Opportunity Employer, and strongly encourages women, people of color, LGBTQ individuals, and candidates with diverse backgrounds and life experiences to apply.

Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Work Location: In person