Assistant (Legal Secretary)

Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.

Responsibilities/Duties

• Answer multiple phone lines; screen and direct calls them as appropriate
• Maintain calendars, schedule meetings, and arrange conference/teleconference calls
• Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
• Process expenses through Firm expense application (Chrome River)
• Prepare attorney diaries through Firm diary application (Intapp)
• Utilize various office machines to transmit data, print, duplicate, fax and PDF
• Create and maintain attorney files using alphanumeric systems
• Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
• Prepare and process client bills, working closely with Billing department
• Create, revise and proofread letters and various legal documents
• Provide backup coverage for other assistants and receptionists
• Perform other duties as assigned

Required Skills

• Ability to effectively present information verbally and in writing
• Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
• Proficiency in Microsoft Word and Excel
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Must be able to work collaboratively in a team environment
• Ability to use diplomacy and discretion in relaying information
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

Preferred Skills

• Basic knowledge of Microsoft PowerPoint

Preferred Experience

• 1 to 2 years of administrative experience in an office or professional services setting

Required Education

• High School diploma or GED equivalent

Preferred Education

• Four-year college degree

Details

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