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SalaryThe Executive Event Admin will support our VP and Assistant VP of Events. They will be responsible for multiple areas of the business, including administrative, calendars, team maintenance, and HR support functions. The Executive Admin will provide excellent verbal communication skills, good judgement, and strong time management skills to meet deadlines.
WHAT YOU'LL BE DOING - THE ROLE
- Administrative Management:
- Empowered to make administrative decisions and act on events requirements in the Vice President's absence within previously agreed-upon limits.
- Work across multiple business units to support the overall success of Esler Companies.
- Manage all expenses and expense reporting for the team.
- Update organization charts and personnel information.
- Keep the Events Leadership Team on target for deliverables.
- Coordinate ordering of materials for the events departments.
- Organize and maintain tracking of monthly performance numbers.
- Coordinate gifts/flowers/snacks/catering as needed for meetings and other events.
- Organize monthly meetings and coordinate any venue requirements.
- Manage and submit schedules for secret shopper program.
- Calendar Management:
- Keep the team organized and on task through the active management/ownership of daily, weekly, and monthly schedules for VP and Events leadership roles.
- Maintain daily, weekly, and monthly schedules for Events team. This includes scheduling or altering schedules as needed with training attendance, meeting attendance, holiday capacity, one-on-one meetings, or last-minute changes.
- Book flights, rooms, cars and track trip itineraries for Events Management Team and any traveling Project Consultant. Coordinate travel arrangements and itineraries for any out-of-town visitors.
- Team Maintenance:
- Identify outstanding housekeeping items, whether local, operational, or companywide, and provide feedback and opportunities to the Events Management team. When asked, present these during the Events meeting.
- Run requested reports as requested by the Events Leadership Team.
- Schedule annual goal meetings and track teams goal sheets for the following year.
- Attending all meetings and trainings. Responsible for meeting agendas, minutes, day of meeting requirements and meeting/training attendance.
- Responsible for sending out weekly newsletters to Events leadership team.
- Document management on Events SharePoint.
- HR Management:
- Support the new hire onboarding process ordering training books, kits, and IT equipment to support the new training classes, including iPads, corner cuts, sales samples and any other windows needed for the team. Distribute materials upon arrival.
- Manage monthly PIPs based on metrics which includes creation of the document, scheduling of the meeting, management of documentation and ride along reports to management.
- Assist in any employee files as needed by VP and Events Leadership Leam – Life events, etc.
- Prepare confidential correspondence as needed.
- Schedule all interviews and work closely with Talent Acquisition Partner
- Checking out all terminated employees, ensuring all required supplies are returned per checklist. Issue all termination forms to HR. Inform Finance/Payroll, HR, and IT of termination and remove them from the system.
- Other job duties as assigned.
- Type, speak, & write daily.
- Works regularly in an office setting.
- Continuous sitting up to 8 hours a day
WHAT YOU'LL BRING - THE PERSON
- Knowledge & Skills:
- Excellent oral and written communication skills.
- Ability to problem solve and multitask.
- Proficient in Microsoft Excel
- Highly organized with attention to detail
- Takes initiative, strong sense of urgency.
- Excellent interpersonal skills
- Ability to adapt in a fast-paced environment.
- Experience & Education
- College Degree or equivalent experience preferred.
- At least 2 years in a senior level admin role; required.
WHAT'S IN IT FOR YOU - THE BENEFITS
- Medical Insurance
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Telehealth: 24/7 access to physicians
- Prescription drug Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance / AD&D $50,000 Paid Coverage
- Additional Voluntary Employee & Spousal life insurance
- Short-term disability Insurance (STD)
- Long-term disability Insurance (LTD)
- Parental Leave
- Voluntary Critical Illness Insurance
- Voluntary Accident Insurance
- Teammate Assistance Plan
- Paid Volunteer Time
- 401k with 50% match up to 6% of your annual pay
- Tuition Reimbursement
Empowered to be Extraordinary.
We believe in our people. And that's why we empower you to develop a career path that supports your unique voice and talents.
THE ESLER COMPANIES - RENEWAL BY ANDERSEN STORY
Renewal by Andersen is the full-service window-replacement division of 120-year-old Andersen Corporation, the owner of the most trusted family of window brands in America. RbA was founded to redefine the industry and offer a different—and better—window-replacement experience.
The Esler Companies is the holding company for a fleet of the top RbA “affiliates” in Arizona, Colorado, Greater Nevada, Texas, Oklahoma, Greater Philadelphia, Southern New England, Southern Maine, Northern New Hampshire, and a sales and marketing ‘engine’ in Northborough, Massachusetts.
We are a proud equal-opportunity employer.
We are committed to fair hiring practices and to creating a welcoming environment for all team members.
Esler Companies will often use SMS to communicate with candidates. Candidates can choose to opt-out at any time.
