Executive Director Of Finance Controller

Salary : $115,510.00 - $132,837.00 Annually
Location : Bremerton Campus, WA
Job Type: Administrative/Exempt
Job Number: 23-24-E34
Department: Administrative Services
Opening Date: 03/15/2024
Closing Date: 3/31/2024 11:59 PM Pacific
Description
Executive Director of Finance Controller
Salary: $115,510 - $132,837
Classification: Administrative/Exempt
Reports to: Chief Financial Officer
The Executive Director of Finance Controller isresponsible for all aspects of accounting and finance for Olympic College including the general ledger, grants, and fiscal agency accounting (accounts receivable and accounts payable), capital projects accounting, student financials, cashiering, budget, and grants. State and Federal fund compliance, SBCTC accounting coordination, internal controls, financial statements, external audit engagements, banking, and investment management. Providing leadership, management, and direction to complex finance functions and assigned staff. Coach, and mentor staff to develop a culture of excellence, collaboration, learning, service, and equity. Administer the following College functions: general ledger, fund accounting, billing, accounts receivable, student financials, accounts payable, travel, treasury, banking, cashiering, federal and state business functions, reporting, audited financial statements, audit liaison, risk assessment, and other assigned services/operations ensuring functions comply with Washington State law (RCWs), WAC, District policies and procedures, GAAP and GASB.
Essential Functions

• Provide fiscal oversight for all college funds, including participating in and providing direction for month end and year end activities.
• Supervise and manage day-to-day operations of the Business Office, to include accounts receivables, accounts payable, cash receipts, student financials, general ledger, etc. Provide consistent, effective supervision of all team members.
• Serve as primary financial advisor to the Chief Financial Officerconcerning all finance and accounting matters.
• Serves as working manager for General ledger, Smarter reports, IPEDS, assets, and any other area when needed.
• Responsible for fiscal management including cash management and investment activity, expenditure control, revenue collection, grants and contracts, collections, student financials module, management and analysis of all funds and account groups and fiscal year-end close processes.
• Continuously improve processes, procedures, and documentation.
• Work closely with the Chief Financial Officer, Director of Facilities, and Capital Projects in the development of the biennial capital budget request, and in the management of the capital budget allocations.
• Interpret State Board for Community and Technical Colleges (SBCTC) and OFM regulations; implement policies and procedures to comply with same.
• Supervise (train, schedule, evaluate, discipline, and respond to grievances) exempt and classified employees. Adhere to classified contracts, all rules and regulations, ensuring efficient operations.
• Attend meetings and represent Olympic College on State Board and Councils.
• Act for the Executive Director of Finance Controlleras directed.
• Responsible for reporting on appropriations, expenses, and other spending authority provided by State Board for Community and Technical Colleges, Office of Financial Management, and other agencies.
• Resolve accounting, finance discrepancies, and ensure that reconciliation of federal, state, and local funds are routinely accomplished, including financial aid funds, federal awards, state funds, capital project funds and student accounts.
• Oversee federal and state disclosure reporting at fiscal year-end close.
• Responsible for the chart of accounts and account structure including interpreting and communicating standard practices for general ledger and fund accounting activities in ctcLink finance pillar and associated modules.
• Lead the year end closing processes ensuring compliance with timelines from State board and other state Agencies; including all timelines for business and tax related activities that are due on a monthly, quarterly or calendar year basis.
• Assists in preparation of the annual budget for operations and capital expenditures; provides tools to faculty and staff for effective budget management.
• Forecast revenue and expenditures (including salary and benefits) used in deciding the institution-wide budget. Provide direction and guide calculations to assist college staff in budget development.
• Coordinate with Budget Office and other College departments to prepare monthly, quarterly, and year-end financial reports, and other reports as required, for distribution to the Board of Trustees and the college community.
• Prepare Annual Financial Statements in compliance with GAAP and GASB including management's discussion and analysis (MD&A) and complete the annual audit.
• Serves as audit liaison with the State Auditor's Office (SAO) or outside auditor.
• Provide reports to the SBCTC as requested.
• Actively serve on and participate in campus committees.
• Responsible for the integrity, and compliance with GAAP, of financial and other data provided to the State Board for Community and Technical Colleges (SBCTC) and external auditors.
• Responsible for responding to external requests for financial and accounting information to comply with things like accreditation requirements, annual IPEDS reporting, grant applications, and auditor requests.
• Budgeting, Accounting and Reporting (BAR) voting member and participates in college and state councils.

Qualifications
Required Education, Experience, and Competencies.

• Bachelor's Degree from an accredited College or University in Accounting or a closely
• related field
• Eight years full-time accounting experience with supervisory responsibility.
• Experience with use of Generally Accepted Accounting Principles (GAAP), Governmental
• Accounting and Fund Reporting (GAFR), and Governmental Accounting Standards Board
• (GASB).
• Experience developing custom financial statements and reports for management.
• Experience in implementation of organizational efficiencies and process improvements that
• deliver measurable results.
• Intermediate level computer competency, including Microsoft Office applications, including expert level spreadsheets skills.
• Demonstrated experience working in an integrated enterprise resource planning (ERP) software system.
• Demonstrated experience analyzing and presenting complex financial and statistical data and recommendations to both executives and groups.
• Demonstrated ability to recognize and solve accounting and business problems; and to monitor and evaluate fiscal and/or accounting activities.

Preferred/Desired Education, Experience, and Competencies.

• Master's degree from an accredited College or University in Accounting or closely related field.
• Experience managing an accounting unit.
• Experience working with PeopleSoft FSCM module.
• Experience with Federal and State Grants
• Project management experience.
• Certified Public Accountant (CPA) or CPA candidate or CMA
• Experience in shared governance.

Additional Information
Terms of Employment
This is a Full-time exempt position scheduled to work Monday through Friday. The salary for this position is $115,510 - $132,837 annually, which includes a generous benefits package that includes the following.
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave - vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website
Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our ). All applicants must submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
01
Do you have a Bachelor's degree from an accredited College or University in Accounting, Finance, or Business, and 8 years of full-time accounting with supervisory experience?

• Yes
• No

02
Which best describes your level of computer competency, particularly with Microsoft Access, Outlook, Word and Excel?

• None
• Basic
• Intermediate
• Advanced

03
Do you possess experience with automated Financial Software?

• Yes
• No

04
Briefly describe your experience with using Generally Accepted Accounting Principles (GAAP), Governmental Accounting and Fund Reporting (GAFR), and Governmental Accounting Standards Board(GASB).
05
Please describe your background and experience with ERP conversions/transitions or related business process and software conversions/upgrades.
06
Please submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and your prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
Required Question