Executive Assistant/Operations Coordinator

About Us:

We are a growing firm committed to client service and developing legal professionals. Our values are:

• Highest integrity in all dealings.
• Innovation.
• Relationships.
• Education.
• Service.

We like to spend time with our families and value time away from the office. We understand that while work is important, family is more important. We want to do good work and make a difference for our clients – but we also want to have dinner with our families.

About the Role:

The Executive Assistant/Operations Coordinator is intended to be a support role within the firm and reports directly to the principal attorney. This employee must handle confidential and sensitive information and correspond with attorneys, judges, clients, and potential clients. This is a part-time(25-30hrs/week), remote position. We are located in Houston, Texas, and expect work to be performed during 8a - 6p CST.

Core Responsibilities:

• Monitor and manage email for the principal attorney
• Coordinate calendars, meetings and conferences; develop trip itineraries and presentation handout materials; coordinate travel for principal attorney
• Plan, prepare, and edit reports, correspondence, memos, charts, presentation slides, forms, spreadsheets, pleadings for principal attorney
• Develop, review, interpret, and communicate administrative policies, procedures, standards, and methods.
• Running and reporting analytical analysis as designated principal attorney
• Support bookkeeping and budgeting procedures for the firm
• Billing and management of costs and expenses: enter all bills into Quickbooks online and client expenses into Clio
• Enter all expenses from employee expense reports into the billing system
• Assist in the payment of all vendors and employee reimbursements
• Create and update databases and records for financial information, personnel, and other data
• Manage vendor selection, and negotiations, supervise vendor changes, and maintain relationships with vendors
• Develop and maintain processes and systems for a streamlined, cohesive standard of support that includes office operations and procedures, and communications
• Coordinate firm functions and activities, including firm meetings, birthdays, anniversaries, luncheons, and firm parties
• Monitor firm calendar and all administrative functions and activities
• Monitor firm website, work with marketing to follow up with the creation of new content, and coordinate the execution of the new content
• Coordinate holiday gifts and other gifts to clients and referral sources
• Maintain up-to-date firm databases, including all active case files and contact information
• Special tasks/projects as needed

Required knowledge and skills:

• Proven experience as an executive assistant or in a similar administrative role, with law firm experience preferred
• Proficiency in Microsoft Office Suite and other relevant software applications
• Proficiency in Quickbooks Online
• Experience with Clio Manage and Clio Grow is preferred
• Ability to prioritize tasks and work effectively under pressure
• Proactive attitude with the ability to anticipate needs and take initiative
• Remote work experience preferred

Benefits and Compensation

• Compensation is $22-25 per hour depending on experience
• 401(k) based upon eligibility, with a 3% employer contribution
• Paid holidays (based on average daily hours)
• Employer-provided computer and other necessary supplies for the position

How to Apply: If you are interested in joining our team, please submit your resume to along with a cover letter that includes why you want to work with us and share your favorite food or type of cuisine.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 25 – 30 per week

Work Location: Remote