Executive Assistant To Yess

• Bachelor’s degree or equivalent experience is required
• Minimum 3-5 years of senior administrative experience is required
• Must possess advanced knowledge and experience using Microsoft Office (Teams, Word, Excel, PowerPoint, Access, Outlook)
• Must possess working knowledge of Salesforce
• Excellent written, verbal and interpersonal communication skills are required
• Must possess a highly professional attitude and approach
• Demonstrated commitment to accuracy in details, including proofreading skills is required
• Ability to work independently with minimal supervision and also as part of a team is required
• Demonstrated ability interacting with diverse individuals at all levels of an organization is required
• Ability to learn, adapt and be flexible while maintaining a high level of consistency in managing multiple priorities is required
• Strong ability to multi-task and the capacity to constantly re-prioritize and make sound judgments in a fast-paced environment
• Ability to recognize errors, identify critical issues and opportunities and formulate solutions that support positive outcomes is required
• Ability to maintain a positive, responsive and problem solving mode in all interactions, continually building and maintaining relationships is required
• Must possess a proven track record of maintaining confidentiality
• Commitment to YMCA character development values of caring, honesty, respect and responsibility is required

• Values. Demonstrates in word and action the Y’s core values of caring, honesty, respect, and responsibility and a commitment to the Y’s mission, in all matters at all times.
• Inclusion. Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and cultural competence.
• Relationships. Builds authentic relationships in the service of enhancing individual and team performance to support the Y's work.
• Communication. Listens and expresses self effectively and in a manner that reflects a true understanding of the needs of the audience.
• Quality Results. Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences.
• Change Capacity. Leads self and others through change by navigating ambiguity appropriately and adapting well to new situations, obstacles, and opportunities.
• Emotional Maturity. Demonstrates effective interpersonal skills.
• Self Development. Is dedicated to the improvement of own capabilities and demonstrates this through the continual expansion of knowledge and skills.

• Act as the point of contact for calls to the National Leader of YESS. Respond or route calls/emails as appropriate in a timely manner.
• Perform a wide variety of high-level executive administrative duties requiring the exercise of independent judgment, technical knowledge of the specific area of assignment and of overall YESS activities.
• Prepare materials of a highly confidential and complex nature where responsibilities of trust and accuracy are vital and knowledge of the organization, policies, procedures and mission are essential.
• Prepare minutes, reports, rosters, and presentations as needed from notes and verbal instruction.
• Prepare and assemble materials for meetings, coordination of meeting agendas, coordination of schedules, meeting arrangements, and reservations.
• Coordinate efforts for special projects and events, mailings, adhering to deadlines.
• Make travel arrangements and coordinate the schedule of the National Leader of YESS and other YESS senior managers.
• Prepare correspondence, reports, and compilation of meeting materials as needed.
• Maintain the YESS Teams digital environment.
• Process expense reimbursements for the National Leader of YESS and vendors when appropriate.
• Assist with miscellaneous aspects of event planning. Attend meetings as needed to assist with on-site registration and coordination.
• Act as liaison for the National Leader of YESS between staff and volunteers.
• Assist in researching, writing, proofing, editing and compiling financial reports or presentations.
• Perform other duties as assigned by the National Leader of YESS.
• Perform data entry into systems such as for: sales tracking
• Other duties as assigned.

This position provides support for a growing project and team within Y-USA. Attends group meetings and may participate in the on-going process of scaling YESS initiatives across the movement. This position must represent the professionalism of the YMCA Enterprise Shared Service team.

This position offers a base salary of $49,500.00 up to $65,900.00. Final salary offering is dependent up on required qualifications, experience, and education for this role.

We offer a full benefits package including medical, dental, vision, defined benefit plan (retirement savings), defined contribution plan (403(b) plan, life and disability insurances, technology stipend, and generous paid time off all in a work from anywhere in the U.S. workplace (if eligible).

YMCA of the USA is a work from anywhere in the U.S. workplace.