Executive Assistant To Us President

Together for a cleaner, healthier world.
Johnson Matthey, a FTSE 250 organisation, is a global leader in sustainable technologies specialising in catalysis, precious metal products, chemicals and process technology. With operations in over 30 countries, we employ more than 12,600 people. We have more 200 years of success behind us; be part of the next stage of our growth journey and help maintain our reputation as one of the most admired organisations in our field. Our unique culture and people give us competitive advantage and will ensure our success for years to come. You can be part of that success story.
This role will provide executive assistance to the US President inclusive of comprehensive, confidential and professional end to end administration support.
Your responsibilities:

• Assists the US President with daily administrative duties and completes a broad variety of administrative tasks that include proactively managing an active, complex calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas, assisting in planning events and compiling documents for meetings.
• Communicates directly and on behalf of the US President with JM CEO, GLT members, their Executive PA's and others on matters related to initiatives as directed.
• Plans, coordinates and ensures the US President's schedule is followed and respected. Provides first point of contact for all stakeholders with the US President, creating win-win situations for direct access to the US President's time and office.
• Organizes meetings and events, including arranging all associated logistics and pre-meeting preparation.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the US President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the US President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the US President updated.
• Prepares and administers meeting documentation and materials, ensuring quality of inputs prior to meetings, supporting structured agendas, and, where required, produces and distributes minutes and post-meeting materials.
• Prepares accurate, high quality external and internal correspondence, prepares reports and presentations.
• Maintains a high level of confidentiality, working with legally privileged and GLT level information.
• Arranges for relevant travel bookings and visa applications (where necessary), ensuring itineraries are time efficient and cost effective. Managing and mitigating any issues with travel plans where needed.
• Will need the presence and gravitas required for dealing appropriately with high level external contacts, including senior customers, journalists, analysts, government personnel etc.
• Analyzes ways of working and considers ways to increase efficiency in process and incorporating new ways of conducting responsibilities; embracing new technologies.
• Collaborates with the CEO's PA, and other senior Corporate and Business PA's to ensure the level of service and support is consistent and of a high level across the company

Requirements for the role:

• Excellent administration experience with previous experience providing Executive Support to a C-Suite level and/or multiple directors within a similar working environment
• Demonstrable experience of complex diary management for multiple executive leaders
• Have advanced knowledge of Microsoft Word, Outlook, Excel and PowerPoint
• Detail oriented and the ability to work to high work standard with work happening on a global clock
• Excellent organizational skills, with a flexible approach.
• A proactive approach and the ability to USe initiative to drive positive outcomes.
• Autonomy, and proven ability to plan, organize and to deliver high quality outputs within deadlines
• Be confident, efficient, approachable and able to remain calm under pressure
• Excellent communication skills, both written and verbal, with an ability to build strong working relationships with stakeholders across the business and externally
• Exceptional interpersonal relationship skills with a customer service focus.
• Coaching and Developing Self and Others: Providing and welcoming feedback, instruction, and development guidance to help self and others excel in their current or future job responsibilities; planning and supporting the development of individual skills and abilities
• Strong analytical skills and logical thinking. Curiosity around how to advance agenda of JM USA and US President critical
• Drive for results.
• Self-starter; resourceful; results oriented and motivated.

How you will be rewarded:
We offer a competitive compensation and JM Elements benefits package including bonus, excellent pension contributions and 20 days annual leave (varies for shift- based roles). Our JM Elements Benefits programme helps our employees understand and manage the JM benefits, as well as helping you focus on your overall wellbeing - for you and your family.
We use our inspiring science and technology to enhance lives. For those who are passionate about sustainable solutions and shaping our markets, we offer stretch and a wealth of diverse opportunities.
We'll give you freedom to bring your whole self to work and be part of a team where difference matters and all voices are heard, that genuinely cares for you and where your contribution is appreciated. We'll empower you to lean in and make things happen, to create solutions and value for our customers. United by our values and vision, we're self-starters sharing the same values and accountability and always with a shared commitment to doing the right thing. We're passionate about making a difference and delivering a better tomorrow for us and for you - a cleaner and healthier world, today and for future generations.
Johnson Matthey is open for discussion on part time, job share and flexible working patterns.
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How to apply:
If you have the necessary skills and experience to join our team, please apply online. For any queries or should you require any reasonable adjustments to support your application please let your recruiter know when they contact you.
If you are already a Johnson Matthey Employee, please visit the internal careers site to apply: Find Jobs - Workday (myworkday.com)
All applications are carefully considered and your details will be stored on our secure Application Management System. This is used throughout Johnson Matthey for the selection of suitable candidates for our vacancies as they arise. Johnson Matthey respects your privacy and is committed to protecting your personal information. For more information about how your personal data is used please view our privacy notice: Johnson Matthey Privacy Notice
You will be contacted by the Johnson Matthey Talent Acquisition team once your details have been reviewed. Please allow four weeks from the closing date to allow for screening to take place.
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Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.