Executive Assistant To The President

BBX Logistics Properties (BBX Capital)

Job description: Executive Assistant to the President

Reports to: President

Salary: up to 100k + bonus

About – BBX Logistics Properties

BBX Logistics Properties is a logistics development and investment management firm that develops and invests in state-of-the-art logistics facilities that meet the quickly evolving needs of commerce. The company focuses on speculative and build-to-suit real estate, asset repositioning, and fee development in high-barrier, infill locations with direct proximity to ample labor pools, highways, port and airport infrastructure, and densely populated areas. BBX Logistics Properties is focused on key markets throughout Florida and the Eastern United States and is led by highly tenured industry professionals with an average of 25 years of experience.

Executive Assistant Responsibilities

• Acts as a gatekeeper and point of contact for President.

• Manage information flow in a timely and accurate manner.

• Organize and maintain the office filing system.

• Prepare correspondence on behalf of the President and others.

• Receive, sort, and distribute mail.

• Manage calendars and set up meetings.

• Handle sensitive information in a confidential manner.

• Assist with the organization of events when needed.

• Maintain office supply inventory.

• Format information for internal and external communication.

• Take minutes during meetings.

• Screen and direct phone calls and distribute correspondence.

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the organization.

• Sustain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

• Arrange travel and accommodations for the President.

• Develop and update administrative systems focused on increasing efficiency.

• Other duties may be assigned as required.

Qualifications

• 2-5 years of related experience required working in an Executive Assistant role supporting C-Level executives.

• High school diploma or equivalent; college degree preferred.

• Microsoft Office Suite Proficiency (Outlook, Excel, Word, PowerPoint, etc.)

• Relationship building skills and capable of cultivating professional relationships with diverse audiences.

• Organizational and communication skills, both written and oral.

• Ability to handle multiple tasks.

• Collaborative as a member of a team and able to work independently.

• Proactively monitor and adjust activities to respond to changing circumstances and priorities to meet.

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 3 years (Required)

Ability to Commute:

• Fort Lauderdale, FL 33301 (Required)

Work Location: Hybrid remote in Fort Lauderdale, FL 33301