Executive Assistant To Ceo/Real Estate

A real estate management firm is looking for an Executive Assistant to the CEO. The office is located near 90 and Cottage Grove Road in Madison. The prior assistant was there for 6 years. There are 15 employees in the office.

About the Job:

¨ Coordinate and prioritize meetings for the CEO

¨ Develop positive internal and external relationships

¨ Research executives and companies and compile summaries for the CEO’s meetings

¨ Track progress of projects with internal executives and keep the CEO apprised

¨ “Manage up” – contact the team on behalf of the CEO in regard to deadlines

¨ Prepare materials for the meetings and follow up on action items

¨ Assist in maintaining an ever-changing calendar and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly

¨ Make personal appointments for the CEO and put on the calendar

¨ Coordinate complex travel arrangements

¨ Vet and prioritize the CEO’s emails

¨ Coordinate leadership meetings

¨ Process expense reports

¨ Screen incoming phone calls delivering detailed, timely messages

About You:

¨ Minimum of 5 years of experience in a related support position

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ A background in real estate or law a plus

¨ Strong communication skills: written and verbal

¨ Understand the importance of confidentiality and trust when supporting a CEO

¨ Polished, professional demeanor

¨ Proactive –have ideas on taking tasks off the CEO’s plate

Salary, Benefits, 401K with match, Paid Vacation