Executive Assistant To Ceo And Director Of Finance - Temp To Perm

Executive Assistant to CEO and Director or FinanceReports to : Both, 1) Director of Finance and Operation and 2) the CEO Temp to PermLocation : Reston, VA. Some hybrid work will be available. Must be commutable to Northern VA (Reston, VA) Our customer is a leading solar developer in the mid-Atlantic, seeks an experienced Executive Assistant (EA). The EA will provide high-level administrative support and assistance to the company executives and/or other assigned leadership officers. The selected EA will be both self-directed and a creative and effective problem solver with proven organizational skills. Our customer is a can-do, fast-paced environment that strives for excellence, fosters professional growth, embraces accountability, and provides a culture supporting employee success and work enjoyment.
Currently, employees work 100% remotely. The company schedules periodic in-person group meetings. Our client will be reinstituting an in-person office workplace in Reston, VA, but has historically and will continue to provide flexibility for telecommuting based on the employee's specific circumstances.

• Sets and manages the daily schedules and calendars of company executives.
• Organizes meetings, including scheduling, sending reminders, and resolving scheduling conflicts.
• Makes business and personal travel arrangements for the Executives and employees for conferences and quarterly all-hands meetings.
• Produces and distributes meeting notes and drafts correspondences.
• Prepares/reconciles/submits expense reports in the Expense Management Platform (Expensify.com).
• Files documents in the company's cloud-based file management system.
• Handles requests, feedback, and queries quickly and professionally.
• Perform additional duties as assigned by the Executives and/or senior leadership officers.

• Proven experience as an Executive administrative assistant, senior Executive Assistant or in other secretarial position.
• Excellent knowledge of MS Suite and similar office software like Zoom Meeting and scheduling software.
• Excellent calendar management skills including coordinating with senior executive.
• Excellent verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• A passion to support the team.
• Ability to efficiently learn new software.
• Self-direction, discretion, and confidentiality.
• High school diploma required; additional qualification as an Executive Assistant would be considered an advantage.
• At least 3 years of related experience.

All candidates must be willing to undergo a background check and authorized to work in the US, in accordance with local laws/regulations. Please submit a cover letter and resume . Your cover letter should contain a maximum of 150 words supporting your interest in and qualifications for the position. Some things to include are:

1. Years of experience providing EA services.
2. Description of the EA duties performed, for what types of organizations and for what job titles within the organization.
3. How your work contributed to the success of projects/organizations. How you advanced the entities' missions.
4. Why this position has piqued your interest.

Reference which will be checked after interviews for the final round candidates.