Executive Assistant Iii

Position Details
Position Information
Internal Posting?
Posting Number
SP004222P
Position Title
Executive Assistant III
Division/College
Provost/Exec VP Area
Department
Office of the Provost/Exec VP
Location
Moscow
Posting Context Statement
The Provost and Executive Vice President is the chief academic officer for the University of Idaho and serves as the chief executive in the absence of the President. The Provost and Executive Vice President is committed to the ideal of a student-centered university and to excellence in teaching, scholarship, research and the transfer of knowledge and technology. This position supports the Vice Provost for Academic Initiatives and the Vice Provost for Digital Learning Initiatives and will administratively support the office team in these endeavors.
Position Overview
Under general direction of the administrator, this position independently performs highly complex and diverse support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.
Duties may include:
Administrative and operational support:

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
• Coordinate complex travel, meeting and event arrangements
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
• Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and initiative support:

• Advise on agendas and meeting strategy, goals and outcomes
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
• Advise on and help coordinate the strategic planning process
• Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
• Represent the unit on university-wide committees as appropriate

Information gathering, reporting and communications:

• Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
• Develop draft communications such as talking points, speech scripts and responses to correspondence
• Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Other duties as assigned
Unit URL
The Office of the Provost & Executive Vice President - University of Idaho (uidaho.edu)
Position Qualifications
Required Experience

• Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education

• High School Diploma or equivalent

Required Other
Additional Preferred
Preferred Education:

• Associate's or bachelor's degree

Preferred Experience:

• Working in higher education, familiarity with curriculum process, academic and/or student success initiatives
• Supporting project teams and committees and/or boards
• Working in an environment that requires adherence to strict confidentiality standards
• Using computer information systems that manage an organization's finances, business processes and records with a preference for experience using Banner, Chrome River andVandalWeb
• Planning and organizing special projects and implementing operational strategies
• Taking initiative to plan and complete assigned work with a high level of accuracy
• Recognizing errors and solving problems to make improvements short and long-term
• Researching, analyzing, and critically reviewing information
• Managing multiple complex projects and day-to-day operations in a fast-paced environment

Physical Requirements & Working Conditions
Degree Requirement
N/A: No degree requirement
Posting Information
FLSA Status
Overtime Eligible
Employee Category
Classified
Pay Range
$31.39 per hour or higher commensurate with experience
Type of Appointment
Fiscal Year
FTE
1.0
Full Time/Part Time
Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy.
No
Posting Date
12/06/2023
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Please submit a resume, contact information for three references, and a letter of qualification addressing the job responsibilities and qualifications. Applicants should submit these materials by January 4, 2024 in order to ensure first consideration.
Applicant Resources
https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.