Executive Assistant Ii

Position Details
Position Information
Internal Posting?
Posting Number
SP004203P
Position Title
Executive Assistant II
Division/College
University Outreach - Idaho Falls
Department
Idaho Falls Center
Location
Idaho Falls
Posting Context Statement
The Idaho Falls Center provides education to students (undergraduate and graduate students). It provides a research component for faculty and graduate students; specifically, graduate research assistants. This position will support the Center Executive Officer, the NEIM Chair, and other faculty and leadership.
Position Overview
Under direction of the administrator and as a part of Academic Budget & Planning shared services, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned
Unit URL
https://www.uidaho.edu/idaho-falls
Position Qualifications
Required Experience

• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Required Education

• High School Diploma or equivalent.

Required Other
Additional Preferred

• Associate's or Bachelor's degree
• Applying project management practices in a work environment
• Collecting and compiling data and materials for reports and other administrative documents
• Experience working in an environment that required adherence to strict confidentiality standards
• Experience using computer information systems (such as Banner or Workday) that manage an organization's finances, business processes and records.

Physical Requirements & Working Conditions
Degree Requirement
N/A: No degree requirement
Posting Information
FLSA Status
Overtime Eligible
Employee Category
Classified
Pay Range
$57,500 annually or higher commensurate with experience
Type of Appointment
Fiscal Year
FTE
1.0
Full Time/Part Time
Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy.
No
Posting Date
11/29/2023
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
First consideration date for applications is December 13, 2023.
Applicant Resources
https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.