Executive Assistant

Grafton City Hospital is a rural hospital with vision, diversity, stability, and a future. A strong contributor to the county’s economic status as it is one of the largest employers in Taylor County. At GCH, we have one simple mission: We are committed to the promotion of wellness and to the provision of comprehensive healthcare for our community with respect to all people.

Grafton is located in the heart of northern West Virginia. Nestled inside Taylor County, Grafton, the county seat, is centrally located less than 30 miles from Morgantown, Bridgeport and Fairmont, WV. Our 170 plus dedicated and caring employees are encouraged to employ their talents and abilities to solve any challenge faced by our patients and the surrounding community.

While many hospitals, especially rural hospitals, are closing because of ever declining reimbursement for the services they provide, Grafton City Hospital continues to get stronger by operating more efficiently and providing excellent healthcare to our community.

JOB SUMMARY

The Executive Assistant must be a supportive force who empowers our senior leadership. The ideal candidate would be an initiative-taking, analytical person with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. The Executive Assistant must be flexible and consistent while maintaining the confidentiality of high-level systems and operations. This position also performs the duties of a credentialing specialist and is responsible for completion and oversight of all medical staff credentialing.

MINIMUM QUALIFICATIONS    

Education:

Bachelor’s Degree or equivalent experience required.

Experience:

Four or more years of experience in an administrative role reporting directly to upper management

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible collaborator, willing to adapt to changes and unafraid of challenges.

Ability to maintain confidentiality of information related to the company and its employees

JOB SPECIFIC FUNCTIONAL SKILLS

Competency: Administrative Skills

• Manage professional and personal scheduling for CAO, including agendas, mail, email, phone calls, client management, and other hospital logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.

Competency: Equipment

• Must possess knowledge and experience with computer equipment including desktop or laptop, Microsoft Office Products, and multi-function devices.

Competency: Medical Staff

• Knowledge of medical staff affairs operational processes.
• Knowledge of medical credentialing and privileging procedures and standards.
• Knowledge of related accreditation and certification requirements. Working knowledge of clinical and/or hospital operations and procedures.
• Knowledge of clinical privilege criteria development.
• Knowledge of medical staff policies, regulations, and bylaws and the legal environment within which they operate.

Competency: General

• Knowledge of performance improvement techniques and information research skills.
• The ability to analyze, interpret, and draw inferences from research findings, and prepare reports.
• The ability to communicate effectively, both orally and in writing, with all levels of the organization.
• The ability to use independent judgment and to manage and impart confidential information.
• Knowledge of project management principles, practices, techniques, and tools. Database management skills including query and report generation.
• The ability to make administrative/procedural decisions and judgments.

Performs Other Duties as Assigned:

Attends mandatory in-service, staff meetings, and actively participates in self-education. Completes all required competency assessments on time.

Disclaimer

ADA DISCLAIMER:

This description does not state or imply that the duties listed above are the only duties to be performed by the position’s incumbent. Employees are required to follow job-related instructions and perform other job-related activities requested by their supervisors. All requirements are subject to modification to provide reasonable accommodation for individuals with physical or mental disabilities as defined in the Americans with Disabilities Act. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, patients, or other employees.

Grafton City Hospital is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.