Address
Form of workJob Title: Executive Assistant
Employee Type: WS
Expected Weekly Hours: 40
Location: Washington, DC 20004
Pay Rate: $44.73 per hour
Position Summary
This position is responsible for various administrative support tasks for executives across the client’s business unit(s).
Responsibilities
- Anticipate executive (and team) needs and proactively take appropriate action
- Key records management, Compiling data for reports
- Calendaring for team members, managers, and executives
- Draft/modify reports, presentations, meeting agendas, and communications
- Manage assigned incoming and outgoing correspondence on the executive’s behalf
- Manage travel itinerates of executives including meeting/event logistical planning
- Manage assigned procurement, expense reporting, and inventory management items
- Manage some correspondence with customers, external partners and vendors/suppliers
- Occasionally work 40+ hours in a week to meet certain team milestones
- Perform other duties as needed
Education and Credential Requirements
- High School Diploma, GED or Equivalent (Some college preferred)
- Eligible to work in the US without RLA sponsorship for employment visa status
Experience Requirements
- 9+ years of experience in an Executive Assistant role
- 1+ years of experience providing general administrative assistance team support
- Experience managing vendor/supplier relationships
- Experience communicating directly with customers and external partners
Skills Requirements
- Ability to read, write, and speak English proficiently
- High proficiency using productivity software such as M365 (Word, Outlook, Excel, PowerPoint, Visio, Teams and SharePoint)
- Ability to use project/program management principles and methodologies to consistently meet task deadlines, triage changing priorities, and track issues to resolution
- Ability to collaborate across diverse teams with a customer service mindset
Work Environment
- The position typically operates in a standard office environment and/or from employee’s home
- Be able to lift and/or move up to 25 pounds
