Executive Assistant

ESSENTIAL FUNCTIONS:

• Maintains the schedules for the EVP receives and evaluates the nature of requests and determines priority, obtains appropriate input as needed, and follows through to schedule and arrange all details (researches and assembles/develops information and materials on a variety of matters).
• Receives, investigates, and responds to concerns and inquiries from customers and citizens on a broad range of matters including D.C. Water functions, status of operations and existing procedures and policies.
• Composes correspondence based upon independent research and compilation of data from files and records in response to inquiries and initiatives and composes correspondence of a personal and confidential nature to reflect the EVP’s sensitivity to the needs of the customer and/or citizen.
• Plans, organizes, coordinates, promotes, and facilitates special events that include, but are not limited to Employee Appreciation Day, Annual Service Anniversary Awards, EVP’s Holiday Party, Administrative Professionals Day, etc.; coordinates and monitors event timelines; review and analyzes evaluations.
• Develops budget and monitors expenditures for special events activities.
• Attends meetings on behalf of the EVP, gathers information and prepares concise, accurate reports.
• Independently reviews and resolves problems on the EVP’s behalf.
• Reviews, and/or drafts letters, memoranda and other official D.C. Water documents for presentation to the EVP for signature, and to ascertain correctness in form, style and message as well as ensuring that all concerned have had an opportunity to review the document.
• Trains and provides guidance to Executive Assistants throughout the Authority in administrative procedures and practices, including developing needed improvements in practices which may be out-of-date or which do not exist.
• Serves as the liaison between the EVP’s Office and the D.C. Water unions.

Executive Assistant, Senior

• Prepares and manages the assigned EVP Office’s budget.
• Handles special assignments and projects.
• Prepares highly sensitive and confidential regular and special reports.
• Performs other duties and projects as assigned at the discretion of the EVP.

EDUCATION / EXPERIENCE & OTHER MINIMUM QUALIFICATIONS REQUIRED:

The minimum qualifications listed below are representative of the knowledge, skill, and ability necessary for an individual to perform each essential function satisfactorily. Reasonable amounts of training are provided.

• Associate’s degree in Business or related field from an accredited college or university and seven (7) years of progressive administrative assistant experience leading up to work that was in a senior administrative capacity or its equivalent; or an equivalent combination of education and experience. Prefer a Bachelor’s degree in Business or related field and five (5) years of progressive administrative assistant experience leading up to work that was in a senior administrative capacity or an equivalent combination of education and experience.
• Thorough knowledge of the services and functions of the D.C. Water.
• Skill in communicating, orally and in writing.
• Ability in using independent judgment and discretion and using initiative and resourcefulness in responding to new and unusual assignments.
• Skill in utilizing personal computer and proficiency in applicable software programs (i.e. word processing, spreadsheets, e-mail, etc.).