Executive Assistant

Position Summary: The Executive Administrative Assistant provides support to the President and Chief Clinical Officer who will provide considerable supervision and direction. Essential Duties and Responsibilities:

• Compose and prepare confidential correspondence, reports, and other complex documents.
• Screen incoming calls and correspondence and respond independently when possible.
• File and process licenses and applications as necessary for new clinic locations.
• NDA Tracker- Keep track of all signed NDA’s with third parties.
• Order and maintain supplies for the equipment, department, and staff.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Manage the executive’s calendar, including making appointments, and prioritizing the most sensitive matters.
• Communicate with clients and members of other departments.
• Organize documents and files.
• Run errands as necessary.
• Performs other related duties and responsibilities as assigned.

Minimum Requirements: 3-5+ years of administrative assistant experience or equivalent professional experience

• Proficient with Excel
• Solid knowledge of EMR/EHR systems
• Strong analytical and problem-solving skills
• Strong work ethic; excellent communication and interpersonal skills
• Ability to interact effectively with clients, administration, and staff.
• Requires the ability to communicate with clients as well as target groups of diverse individuals.
• Customer service oriented

Preferred Requirements:

• Experience working as an Executive Assistant to multiple Executives.
• Working directly with the President and Chief Clinical Officer

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• Associate (Required)

Experience:

• Support Executive level staff: 5 years (Required)
• Microsoft Excel: 1 year (Required)
• Executive Administrative Assistant in the Health Industry: 5 years (Required)
• Health Care Administrative Assistant: 3 years (Required)

Language:

• Spanish/Creole (Preferred)

Ability to Relocate:

• Tamarac, FL 33321: Relocate before starting work (Required)

Work Location: In person