Executive Administrator

Job Overview:

As an Executive Administrative Assistant for JP Management, you will play a crucial role in supporting the efficient operation of the property management team. This role involves handling administrative tasks, coordinating communication, and ensuring smooth day-to-day operations within the property management department. The ideal candidate should be highly organized, detail-oriented, and possess excellent communication skills.

Administrative Support:

• Greet tenants/visitors and notify company personnel of their arrival.
• Answer phone calls and resolve callers’ issues or forward the call to the appropriate individuals
• Check voicemail daily and email message to appropriate individual.
• Open, date stamp, and sort incoming mail.
• Receive all packages/deliveries.
• Take certified mail to the post office.
• Organize payment envelopes by property.
• Scan work orders, tenant letters, and late payment envelopes and attach them to the tenant ledgers in the accounting system.
• Mail out tenant ledger or other documents requested by tenants.
• File all paperwork related to tenants and vendors.
• Assist office team with projects when needed.
• Provide general administrative support to the property management team, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare and distribute memos, reports, and other documents as needed.
• Maintain organized filing systems for property-related documents.

Special Projects:

Contribute to special projects or initiatives as assigned by property management leadership.

Qualifications:

• Fluency in English and Spanish required.
• Strong customer service and interpersonal skills required.
• Effective written and verbal communication skills required.
• Must be detail-oriented and thorough in performing job duties.
• High School Diploma or equivalency preferred.
• Two (2) years of business experience preferred.
• Working knowledge of Microsoft Office: Excel and Word preferred

Experience level:

• 2 years

Work Location: Hackensack, NJ

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person