Executive Administrative Coordinator - Programs

The Program Operations Coordinator will support the Chief Program Officer (CPO), the Programs Chief of Staff (PCoS) and the Programs team to assist with the development, enhancement, implementation, and continuous improvement of the Programs Division. This position implements administrative processes that support the CPO, PCoS, and the Programs’ Senior Leadership Team. Provides high-level, complex administrative work that requires confidentiality, discretion and judgment supporting the CPO, PCoS, and the Programs Division Senior Leadership. Responsible for effective and efficient support of the Chief Program Officer’s activities based on a thorough understanding of priorities, and internal and external relationships.

Depending on the needs of the division, the position may require travel to JEVS sites in the Northeast, elsewhere in the region, and in Center City to facilitate meetings hosted by the Division. Based on these needs, the position can be hybrid, but dates may fluctuate from 3 to 5 days a week on site.

Responsibilities

Administrative:

• Management of the Chief Program Officer’s busy calendar and meeting schedule, exercising considerable independent judgment about multiple demands on the CPO’s time.
• Coordinate cross-departmental and external stakeholder meetings to support the activities of the Programs Division.
• Act as liaison to coordinate and confirm itineraries and communicate the information to all necessary parties including coordinating with the executive assistants of JEVS’ leadership team.
• Manage all travel related arrangements and event registrations for the CPO and PCoS, and Programs Division and provide monthly reconciliation of expenses.
• Assist with drafting agendas, take meeting notes and transcribe when needed, compile background materials and folders for meetings in a timely manner.

Project Management:

• Support special projects, meetings and events as assigned by PCoS.
• Independently prepare a wide range of documents, which may include sophisticated presentations, research, data compilation, analysis, and other necessary information, as well as coordination with team members.
• Draft letters, emails and other communications for the Chief Program Officer.

Skills & Other Requirements

• Associate or bachelor’s degree preferred.
• Five years' experience in a project management and/or administrative position, preferably in a not-for-profit.
• Advanced skills with Microsoft Office suite, especially Power Point and Excel and ability to learn and use new technologies and systems that help advance organizational goals
• Organized and able to prioritize and remain composed in a high volume fast-paced environment.

What’s in it for you:

• 401(k), with company match
• Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses
• Health, Dental, and Vision coverage
• Ample paid vacation and sick time
• 10-12 paid holidays per year
• Pre-tax commuter benefits
• Continuing education, professional development opportunities, retreats, and training
• Annual holiday party and office outings
• Wellness workshops and activities and access to the Employee Assistance Program
• Dress-down Fridays
• Employee referral bonus
• Reimbursement of eligible mileage and travel expenses

The base pay for this position ranges from $58,000 to $72,000 and will vary based on factors such as skills and experience. Base pay is one part of the Total Compensation that JEVS Human Services provides to recognize employees for their work. JEVS provides competitive Benefits; we believe that benefits should support you at work and at home. Please visit the benefits page of our careers site for more details.

At JEVS, we are committed to ensuring all our employees feel included, valued, appreciated and free to be who they are at work. We cultivate a culture where differences are valued, and we are putting resources and attention towards improving employee engagement, retention, and promotion of our talented staff.

Diversity, inclusion, and equity are core principles that guide how we cultivate leaders, build our teams, and create an environment that is the right fit for JEVS Human Services’ employees, our community partners, and the individuals we serve.

For more information about what it’s like to be a part of the JEVS team, visit our careers page at https://www.jevshumanservices.org/careers/

Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided. Please contact your recruiter if you are in need of an accommodation during the interview process.
JEVS Human Services is committed to ensuring equal employment opportunities. The Agency will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person’s gender, gender identity, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, disability, or membership in any other protected group. Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided.