AddressWaveLink Overview:WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama, providing systems integration, aviation engineering, systems/software engineering, acquisition management, and cybersecurity expertise to the U.S. Army, Air Force, and Navy.
WLI currently has a position available for:Job Description:* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Ensure all guests sign in and out of the facility.* Maintains assigned work area(s) (lobby, outer office, conference room, kitchen, etc.) in high state of order and appearance; recommends improvements to such areas.* Maintains customer confidence and protects operations by keeping information confidential.* Completes all projects as assigned, interacting with other staff members as required for such purposes; follows up as necessary.* Prepares reports by collecting and analyzing information.* May provide HR with content for company newsletter.* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Assist with printing, copying, scanning, creating binders.* Maintains and anticipates all office supplies needs: office, kitchen, stamps.
Places and expedites orders for supplies; verifies receipt of supplies. Keeps supply inventories in order. Evaluates new office products.* POC for office maintenance requests; interfacing with vendors and service providers for computer service requests, building maintenance requests, print management, copier and printer service etc.* Represents the executive team as required by attending meetings in their absence; able to speak for the executive(s) when tasked to do so.* Maintains supported executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, company events and travel.* Conserves supported executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Be able to create a PowerPoint presentation, accurately maintain mailing lists and print labels, create flyers and invitations, proficient in Microsoft Office.* Daily mail pickup and distribution* Maintains corporate office calendars: SharePoint, conference room, etc.* Pick up and deliver items for executive management* Supports members of Executive Team and Business Operations Team as required* Mail out company birthday cards every month* Place orders for flowers/gifts for employees as necessary* Provide assistance with organizing and setting up for office functions, meetings, etc.* Supports office staff with filing, records keeping, data entry* Assist in organizing company events: Annual and quarterly employee events: Set up vendors, caterer, meet with all vendors, purchase and set up decorations, set up on day of event, send out correspondence/invitations to employees.* Run company errands as necessary* Contributes to team effort by accomplishing related results as needed.Required Skills:* Administrative Writing skills, proofreading, reporting skills, filing, storage management, supply management, scheduling and maintaining calendars, Microsoft office/365 skills, organization and time management skills, presentation skills (PowerPoint), travel logistics, verbal communication via telephone and in-person.Clearance Level: Must be a U.S. citizenWLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment.
