Executive Administrative Analyst

This Executive Administrative Analyst role, located in Albuquerque, NM is an onsite position within NNSA’s NA-84 Office of Nuclear Incident Response, Nuclear Emergency Support Team’s (NEST) Standards & Training Program (NSTP). This role serves to support the NSTP Federal Program Manager and assist with office management by performing secretarial and administrative duties.

ESSENTIAL FUNCTIONS:

• Coordinate and track multiple administrative actions

• Facility issue requests
• Process and troubleshoot facility access
• Manage calendar and schedule meetings
• Screen correspondence for action items and signatures
• Prepare, submit, and follow-up of travel authorizations and vouchers
• Liaise with organizational partners
• Detailed, accurate note taking, as well as, tracking action items from meetings
• Manage office functions as delegated
• Prepare, edit and update reports and presentations
• Proof documents
• Manage conference room and auditorium scheduling
• Screen NSTP PM unscheduled visitors
• Arrange itineraries for NSTP PM visitors
• Provide interface with other program office support services
• Establish and maintain office files and databases, including electronic data files and architecture consistent with file storage/structure best practices.
• Prepare meetings or conferences, set up teleconferences, video conferences, and MS Teams; ensure all required equipment is available, usable, and accessible
• All other duties as assigned

MINIMUM QUALIFICATIONS:

• High School Diploma
• 5+ years of relevant administrative experience
• Eligibility for a DOE Q security clearance
• Knowledge of the basic foundation of administrative concepts and practices sufficient to enable the incumbent to foresee administrative problems and requirements needed for internal procedures, administrative controls, and reporting systems, recommend and implement new or changes in administrative policies, procedures, and office practices, provide guidance to subordinates, and advise on general office practices and problem solving.
• Proficiency in in office computer systems and software applications such as the Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel), including word processing, presentations (developing and editing), spreadsheets, databases, flow charts, general office procedures, grammar, punctuation, and spelling.

PREFERRED QUALIFICATIONS:

• Associate or Bachelor’s Degree from an accredited school.

• Active DOE Q or DoD Top Secret security clearance

LOCATION:  This is a full-time onsite position in Albuquerque, NM 87112, USA

Benefits MELE Offers
· Employer-paid employee Medical, Dental and Vision Care.
· Low-Cost Family Health Care offered.
· Federal Holidays and three (3) weeks’ vacation
· 401(k) with Employer Match
· Cross-training opportunities
Who is MELE?
MELE Associates, Inc. is a veteran- and minority-owned government contractor headquartered in Rockville, MD with more than 250 employees. Celebrating 30 years of continued growth supporting federal, state, and local government clients, MELE Associates, Inc. offers employees a welcoming, diverse, and inclusive environment that fosters development and advancement opportunities.
MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.