Executive Administration (Bi-Lingual - Korean/English)

Description:

The Executive Assistant will provide administrative support to the Engineering Executive.

Responsibilities:

• Extensive calendaring and schedule management, including prioritizing conflicting meeting requests, tracking action items and commitments of the Executive, and following up to ensure the completion Manage internal communications on behalf of the Executive, which includes and is not limited to, weekly staff meeting agenda, action items, and etc.
• Coordinate complex domestic and international travel arrangements for the Executive, which includes flight, hotel, ground/local transportation, and meetings.
• Prepare and submit domestic/international travel and daily expense reports using the internal system.
• Provide support to other management team members within the organization to ensure unity and smooth operation.
• Provide a service that is in line with the Executive’s work habits and preferences, including support to the Executive and team members outside of normal business hours to handle unexpected requests.
• Support and coordinate company events and VIP attendees.
• Handle any reservations (ex. conference room, restaurant, and etc.), catering orders, room setup, and etc.
• Work with other internal and external admins to coordinate meetings and events.
• Ability to collect data and create an analysis based on the Executive’s request and needs.
• Support special projects as required; summarizing and translating data.
• Provide support to the new employee’s on boarding processes.
• Manage stock of corporate items as required.
• Handle errands, subscriptions, org chart, incoming and outgoing mail, and any other miscellaneous/ad hoc duties.
• Partner effectively with the Executive team

Requirements:

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Bilingual in Korean (Speaking and Written communication)
• Minimum 8+ years of experience in a related field.
• Proficiency in project management tools and software.
• Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, and Outlook.  
• You’re inclusive, adapting your style to the situation and diverse global norms of our people.
• An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
• You’re collaborative, building relationships, humbly offering support and openly welcoming approaches.
• Innovative and creative, you proactively explore new ideas and adapt quickly to change.