Executive Admin Assistant

Description

Introduction

Do you have the career opportunities as a(an) Executive Admin Assistant you want with your current employer? We have an exciting opportunity for you to join Tulane Medical Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

Tulane Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Executive Admin Assistant where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

Performs secretarial duties that may require considerable experience, skill and knowledge of organization policies and practices. Prepares and distributes correspondence, memoranda, minutes and reports. Supervises the administrative support staff within the Administrative Suite. Screens telephone calls. Receives and directs visitors. Resolves routine inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Operates a personal computer and appropriate software. Acts as receptionist for the department, greets vendors, customers, job applicants, and other visitors and arranges for escort services as appropriate. Oversees office supply inventory, room utilization, and audio/video equipment utilization. Assists in the completion of department assignments and performs all other duties as assigned.

• Records, compiles, prepares and distributes correspondence, minutes and reports for CEO/VP/AVP.
• Schedules meetings, conferences and appointments making necessary travel arrangements for department.
• Controls and maintains financial and budgetary records of the department.
• Establishes and maintains filing system.
• Processes, drafts responses and distributes incoming and outgoing correspondence for CEO/VP/AVP.
• Greets, screens, processes and responds to incoming calls, visitors, messages and inquiries for department and/or CEO/VP/AVP.
• Supervises the administrative support staff within the Administrative Suite.

What qualifications you will need:

• Licensure/Certification/Registration: None
• Education: High School Diploma, some college preferred
• Experience: Five (5) years as Executive Assistant. Experience in health care preferred.
• Special qualifications: Must be able to successfully complete established competencies for the position within designated probationary period. Must have strong organizational and computer skills (Microsoft Office suite), and excellent people and telephone skills. Must have the ability to manage multiple tasks simultaneously. Must be able to accurately type 65 wpm.
• Work schedule:  Administration Office - Full-time - Monday-Friday(8:00 AM-5:00PM)

This role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations (unless a medical or religious exemption is approved).

Tulane Medical Center is a 235+ bed teaching, research and medical center serving the greater New Orleans area. Tulane Medical Center has been named a World’s Best Hospitalby Newsweek in its 2019 listing of the top medical facilities. Of the 1,000 hospitals listed in the report, Tulane Medical Center is one of just 250 World’s Best Hospitals found in the United States. We were the only hospital in southern Louisiana on the list. At Tulane Medical Center, our mission statement reminds us that above all else we are committed to the care and improvement of human life. When we speak of our mission, we usually think about our dedication to patients and their families and our commitment to them. We are equally committed to our employees. You are part of an organization with a long history of compassion and service to patients. The degree to which we as an organization can provide quality healthcare service is highly dependent on how well you are able to perform your job.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

 

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Admin Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.