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Form of workThe HAZA Group has an exciting, full-time opportunity to hire an Administrative Assistant to the owner of the HAZA Group! We are one of the largest privately-owned restaurant franchisee companies in the United States. We operate Wendy's and Taco Bell concepts in 15 states and over 540+ locations and continue to rapidly grow. As the Executive Administrative Assistant to the owner of the HAZA Group, your role is crucial in providing high-level support and ensuring the smooth functioning of the executive's office. Being an Executive Administrative Assistant in this capacity requires a combination of strong organizational skills, attention to detail, and the ability to handle sensitive information. Additionally, maintaining a proactive and positive attitude is essential in contributing to the overall success of the executive's office.
Employee Benefits
Affordable Health, Dental & Vision plans
Life, Short-Term and Long-Term Disability Insurance
Holidays and PTO Leave
Here are the key responsibilities and skills associated with this role:
Responsibilities:Calendar Management:
- Schedule and manage appointments, meetings, and conferences for the CEO.
- Coordinate travel arrangements and itineraries.
Communication:
- Handle phone calls, emails, and other forms of communication on behalf of the CEO.
- Draft and proofread correspondence, reports, and presentations.
Office Organization:
- Maintain an organized and efficient office environment.
- Manage filing systems, both digital and physical.
- Review and order applicable office supplies, equipment, and materials.
Meeting Support:
- Prepare meeting agendas, materials, and follow-up on action items.
- Attend meetings, take minutes, and provide summaries as needed.
Information Management:
- Conduct research and compile information for various projects.
- Manage and prioritize incoming requests for the CEO's attention.
Confidentiality:
- Handle sensitive and confidential information with discretion.
Project Coordination:
- Respnsoible for Fleet Managment, ongoing insurance compliance, and meeting all DOT requirements and communication.
- Expense Report oversight and management.
- Office Budgets reivew and reporting.
- Assist in the planning and execution of special projects or events.
Relationship Management:
- Build and maintain relationships with internal and external stakeholders, vendors, peer gorups, and interdepartmental teams.
Tech Savvy:
- Proficient in using office software (Microsoft Office suite, Google Workspace, etc.).
- Familiarity with project management tools and collaboration platforms.
Problem-Solving:
- Proactively identify and address potential issues before they escalate.
Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
Communication Skills: Excellent verbal and written communication skills.
Time Management: Efficiently prioritize tasks and manage the CEO's schedule.
Adaptability: Flexibility to handle unexpected changes and challenges.
Initiative: Proactively take on responsibilities and suggest improvements.
Professionalism: Represent the CEO and the company in a professional manner.
Tech Proficiency: Comfortable with various office software and tech tools.
Confidentiality: Maintain a high level of confidentiality and discretion.
Problem-Solving: Resourcefulness in addressing challenges and finding solutions.
Team Player: Collaborate effectively with other members of the executive team and staff.
HAZA Group is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
Apply Today!
