Event Specialist

Job description

Job Description – Event Specialist (NextGen)

Standard Hours - 29 hours per week. Schedule to be determined. Evening and weekend hours may be required.

For any Brookwood Church position, the candidate must be, or be willing to become a member of Brookwood Church.

Background, Skills and Experience:

Ability to support multiple people
Heart for kids students and their families
Proactive, self-starter
Adaptable to change/flexible
Can do attitude
Ability to handle confidential material in an appropriate manner
Flexibility to work with creative problem solvers in a team oriented environment
Strong organizational and follow up skills
Ability to multitask and work under time guidelines/pressure
Strong communication (written and verbal) and interpersonal skills
Ability to adapt to vast array of personality types/spiritual depths
Strong attention to detail
Ability to lead others by delegating and training volunteers
Strong computer skills – highly proficient in Microsoft programs (Excel, Word, Outlook), ability to learn new computer programs (church database – Rock etc.)

Event Specialist Job Responsibilities

Provide support to the Executive Administrative Manager regarding assigned NextGen events.
Logistics:
1. Management of event logistics, to include:
  1. Food
  2. Transportation
  3. Set up/tear down
  4. Purchasing
  5. Vendor Selection and management of their services
  6. Event location selection
  7. Promotional plan and material distribution
  8. Number of leaders needed
  9. Volunteer Coordination at the event
Event Planning:
1. Meet with EAM and/or NextGen staff to plan event
2. Create Blueprint form for each event and attend Blueprint meetings
3. Process development for each event, as needed
4. Follow procedures for any additional items/issues having to do with the event
5. Maintain budget
  1. Process invoices and expenses
  2. Process funds requests
  3. Stay within budget allotments
Registration:
1. Create and manage the registration process for each event
  1. Track attendance at events
  2. Registration Reporting
Recruiting:
1. Train leaders for their responsibilities at event
2. Prepare and maintain files on each event outlining a process for the event and any suggestions for improvement
Any additional duties as assigned

Refer code: 8674314. Brookwood Church - The previous day - 2024-03-22 04:52