Event Assistant

This 50% time position provides staffing support to the Facility Rental Manager with main focus on providing an excellent event experience for both client and event guests through exceptional customer service. The Event Assistant will also assist the Facility Rental Manager and Event Specialist with administrative support, including event notes, client billing and on-site student staff management.

We are looking for individuals to join our team who are inspired by our mission to ignite curiosity and wonder, explore our connections to nature and the universe, and create a better future for our evolving world. We believe that difference is a strength and are looking for candidates that reflect and respect diversity. We encourage you to apply for the position even if you do not believe you meet every qualification.

Major Areas of Accountability (with percentages):

Evening/Weekend Event Staffing (90%)

● Serve as principal on-site staff member during Bell Museum after-hours rental events. Working hours

are usually evenings and weekend evenings, with variation dependent on event schedule.

● Work directly with clients and interact with event guests to ensure smooth event execution through excellent customer service.

● Coordinate with event vendors upon arrival to ensure all Museum policies and guidelines are adhered to.

● Ensure the integrity of the museum and its collections during and after the event.

Administrative Support (10%)

● Assist Facility Rental Manager with administrative tasks including but not limited to: event notes during and after the event, rental item management, event calendars maintenance and client billing

Qualifications

Essential Qualifications

● High School diploma or GED and 2 years of event management experience. Training and

education may be substituted for years of experience.

● Prior event staffing and customer service experience.

● Must be available to work varying schedules with evening and weekend hours.

● Excellent communication skills (written and verbal).

● Must be able to lift 50 pounds.

Desired Qualifications

● Experience with database or event management software

● Previous museum or building management or operations experience

● Demonstrated commitment to excellent customer service.

● Ability to problem solve building security/operations related issues

● Invested interest in the event industry.