Ethics Program Analyst

Work Details:

• Conduct initial technical and/or conflict reviews on the ethics documents and requests. 1
• Review documents for completeness and accuracy of submission. 2
• Review submission for Ethics compliance with governing statutes and regulations. 3
• Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES). 4
• Adhere to internal process for receipt and proper routing of forms. 5
• Provides technical experience needed to assist with developing and maintaining a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
• Manage Office documents, adhering to NIH policies for record retention and purging.
• Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
• Develop and update presentation and training materials.
• Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
• Compose standard email notices and responses.
• Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
• Prepares, manages and tracks flow of various documents submitted for ethics review.
• Manage internal process on incoming Sponsored Travel/Official Duty Activities, Protocols and form HHS-717,
• Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH:
• Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
• Handle electronic and paper filing of all forms and documents.
• Assist in maintaining office records in both paper and electronic form.
• Assists with analyzing, maintaining and updating ethnics database, website and filing system.
• Assist with maintaining the Ethics Management Information System (EMIS).
• Work with staff to develop and maintain a system to analyze and monitor adherence to the Standards of Ethical
• Conduct for Federal employees as well as Ethics policies, laws and regulations for NIH
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Assist with setting up and format spreadsheets to analyze information.
• Generate various reports.
• Utilize Ethics Office databases and resources to develop and run reports to identify potential risks and to develop mitigation plans.
• Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
• Conducts first level review for all requests for outside and official duty activities.
• Review submitted documents (request package) for completeness and accuracy.
• Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
• Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
• Schedules ethics training sessions and other activities for staff.
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Attend and participate in meetings and training sessions for Ethics specialists.
• Provides technical expertise needed to develop and maintain a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
• Manage Office documents, adhering to NIH policies for record retention and purging.
• Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
• Develop and update presentation and training materials.
• Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
• Compose standard email notices and responses.
• Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
• Analyzes, maintains and updates ethnics database, website and filing system.
• Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems.
• Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
• Work with staff to update and develop materials and resources for the Office intranet website.
• Maintain the internal Ethics Branch tracking system.
• Develop, implement and maintain accessible administrative filing systems.
• Provides assistance with the review of conflict of interest statements.
• Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts.
• Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
• Identify potential conflicts of interest; determine resolution of conflicts of interest.
• Analyze background information; communicate with staff and/or employee to obtain background information.
• Work with staff to research situations regarding conflict of interest situations concerning research and collaborative endeavors with private industry, conflicts concerning prior employment ties to academic institutions and private entities, and the disposal of financial holdings.
• Assists with developing the ethics Standard Operating Procedures (SOP) manual.
• Draft standard operating procedures.
• Conducts first level review and analysis for all requests for outside and official duty activities.
• Review submitted documents (request package) for completeness and accuracy.
• Review submission for Ethics compliance with governing statutes and regulations.
• Review documents for completeness and accuracy of submission.
• Conduct initial technical and/or conflict reviews on the ethics documents and requests.
• Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
• Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
• Coordinates and monitors the planning of ethics training activities.
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Schedule Ethics training sessions for employees.
• Attend and participate in meetings and training sessions for Ethics specialists.
• Develops the ethics Standard Operating Procedures (SOP) manual.
• Provide guidance and assistance in drafting administrative policies and procedures.
• Work with staff to translate requirements and directives into standard operating procedures (SOPs).
• Generate work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations
• Educates staff on new ethical policies and procedures.
• Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues.
• Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
• Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements.
• Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the
• HHS Office of the General Counsel, Ethics Division.
• Ensure compliance and track for completion.

1, 2, 3, 4, 5represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Associate's

Additional Qualifications:

Field of Study

• General Business

Software

• MS Office

Job Types: Full-time, Contract

Salary: $35.00 - $40.00 per hour

Schedule:

• Monday to Friday

Work Location: On the road