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SalaryExecutive Personal Assistant to CEO – ICBD Holdings
Fort Lauderdale, Florida
About ICBD Holdings
ICBD Holdings is a successful, fast-growing company with the culture of a startup but the resources and experience of an established firm. We offer comprehensive marketing, IT, HR, and accounting solutions exclusively to other assets that share common control within the healthcare sector. Our premier suite of companies includes an industry-leading, fast-growing autism care/ABA therapy provider with clinics in multiple states and other behavioral healthcare businesses.
Why You'll Love This Job
The Executive Personal Assistant to the CEO will have unique opportunities and a wide range of responsibilities in confidentially managing the personal affairs of the CEO and his family. Working with office-based Executive Assistants, this position will manage the house staff of a 10,000-square-foot estate in the beautiful Las Olas area of Fort Lauderdale.
The Executive Personal Assistant to the CEO is responsible for high-level, confidential support to the CEO and the CEO’s family. This individual has primary responsibility to provide a wide variety of comprehensive tasks and responsibilities related to the management of the CEO’s affairs in all aspects of daily life. Weekend, early morning, and evening work are required regularly.
What You’ll Do
- Manage the house staff, including hiring, separations, scheduling, and reviewing performance.
- Maintain accuracy, acquisition, and renewals on personal insurance policies (medical, home, vehicle, valuables), vehicle registrations, subscriptions, memberships, financial accounts, passport/identification, and credit card expirations for all family members.
- Maintain CEO and family's assets – including but not limited to family center, homes, planes, boats, cars, art, jewelry, books, collectibles, etc.
- Collaborate with the CEO to create unique, memorable, and exclusive travel experiences.
- Plan all travel, including flights, aircraft management, hotels, activity and dinner reservations, international travel authorizations and visas, meal delivery, and transportation (collaborating with office-based Executive Assistant). Confirm ALL travel plans (personal and professional) with hotels, plane managers, and others involved, and ensure CEO’s preferences are communicated and adhered to.
- Plan all personal events, including catering, décor, invites, RSVPs, and other event-planning details. Work with corporate events department as needed.
- Travel in advance of CEO on certain trips to ensure all details are covered prior to CEO touching down.
- Manage personal tickets, including making sure that stakeholders, invitees, and the CEO have their tickets.
- Work with CEO’s family to meet their needs (e.g., flights for children to come home, school-related tasks, personal appointments, etc.).
- Coordinate with team to ensure location and scheduling of cars and boats.
- Work with vendors (salespeople, insurance, etc.) to complete acquisitions of personal items.
- Manage household maintenance and service requests (pest control, lawn maintenance, pool maintenance, etc.), delegating tasks to house staff where appropriate.
- Maintain household inventory of toiletries, grocery items, and cleaning supplies with support from the house staff.
- Collaborate with the CEO on a gifting program (both personal and professional), including inventory, finding unique gifts, wrapping, tracking, purchasing, and sending.
- Coordinate services for move management and ground transportation to ensure easy family transitions between residences when necessary.
- Work as a contributing member of the CEO Office team and be willing to assist and help the team with any task or project that requires more support.
- Use the utmost discretion to protect the privacy of the CEO and his family.
- Manage CEO's medical conditions and coordinate with medical professionals when necessary.
- Build and maintain a comprehensive manual that accurately depicts workflow and responsibilities for this role.
- Represent the CEO and the CEO Office with professionalism, effectiveness, and kindness.
Education/Experience and Other Requirements
- Bachelor's degree (required).
- Microsoft Office: 7+ years (required).
- Personal assistant experience: 7 years (required).
- Willingness to work weekends and early morning/evening hours.
- Legally allowed to work in the United States.
- Moderate travel.
- Willingness to sign a confidentiality agreement.
- Must maintain clean background screening, drug screening, and driving record.
Expertise Needed
- Ability to grasp concepts quickly while being discrete and keeping confidentiality.
- Excellent computer and technology skills.
- Strong organizational and time management skills.
- Excellent attention to detail.
- High-energy, can-do attitude and team-player spirit.
- Poise and professional, polished style with a calm demeanor in all encounters.
- Excellent written, oral, and telephone skills infused with the highest level of customer service.
- Excellent attention to detail and willingness to handle household/service responsibilities, both large and small.
- Ability to work in an environment with children and dogs.
- Must be able to work independently to meet deadlines, be a self-starter, and work extended hours as needed.
Benefits
- Three weeks of paid time off (more added with tenure).
- Holiday pay
- Medical insurance plan options
- Dental, vision, long-term disability, and life insurance.
- Generous 401(k) with up to 6% employer match.
ICBD Holdings Culture
ICBD Holdings is a supercharged environment committed to positively impacting its team members through collaborative support behind our philosophy: “Empowering Your Ambition.” Our team members provide a highly supportive, high-performance work environment.
If you're ready to take on a challenging and rewarding role that will make a real impact on the success of our organization, we want to hear from you! Apply today and become a part of our dynamic team!
Recruiter ID: #LI-JW1
