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SalaryEquity Program Specialist (Remote)
At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us:
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Job Summary:
The Equity Program Specialist will lead the development and implementation of a comprehensive process for managing the company’s private Equity Program within the United States and Canada. This position will be responsible to foster awareness, understanding, and engagement with eligible team members by creating educational materials and communications in support of the Equity Programs. The Equity Program Specialist will partner with Finance, executives, and external partners to ensure the successful execution and adherence to the Equity Program guidelines. This role must demonstrate technical expertise, regulatory knowledge, and interpersonal skills to ensure the effective management and communication of the company’s Equity Programs.
In this role, you will be responsible for the following areas:
- Manage the US and Canadian Equity Programs, including equity grants, stock options, restricted stock units (RSUs), deferred stock units (DSUs), synthetic equity, and other equity-based awards.
- Maintain accurate records and databases related to equity grants, participant information, vesting schedules, and transactions.
- Lead the creation of educational materials, including trainings, workshops, presentations, and written resources, to promote awareness and understanding of Equity Programs.
- Serve as the primary point of contact for team members with equity compensation related questions.
- Communicate Equity Program details, changes, and updates to team members and stakeholders.
- Provide guidance to team members on equity compensation, including tax implications, vesting schedules, and exercising options.
- Maintains the equity management system including records of vesting schedules, exercise history, and processing.
- Collaborate with finance, legal, and other departments to ensure seamless integration and alignment of Equity Programs with company policies and objectives.
- Partner with external vendors, consultants, and legal counsel as needed for plan administration and compliance.
- Identify opportunities for process enhancements and implement best practices to streamline Equity Program administration.
- Develop and maintain documentation, policies, and procedures related to Equity Program administration.
- Support Ad-hoc projects related to equity management as required.
You will be a great fit if:
- You have high energy, high empathy, and enjoy solution-oriented problem-solving in a dynamic environment.
- You are comfortable navigating ambiguity and can manage day to day responsibilities while building for the future.
- You are a genuine collaborator, an empathetic listener, and an excellent decision-maker with sound judgment.
- You have strong project coordination skills and are able to map out projects successfully.
- You can build rapport with stakeholders across all functions and levels of seniority, establishing yourself as a go-to business partner and trusted advisor.
- You have a proven track record of taking initiative and driving results, showcasing a proactive and outcome-oriented approach.
- You have the ability to work both independently and collaboratively within a team, fostering a cooperative and productive work environment.
Qualifications:
- Bachelor's degree in human resources, business administration, finance or a related field.
- Demonstrated experience (5+ years) in private stock equity compensation administration or a related field.
- Strong understanding of private stock equity compensation plans, stock option agreements, RSUs and synthetic equity
- Experience with equity management software/systems such as Carta
- Detail-oriented with a commitment to accuracy and compliance.
- Effective prioritization of tasks and time management to handle multiple responsibilities concurrently
- Excellent communication and interpersonal abilities to effectively collaborate and engage with internal and external stakeholders and senior leadership
- Exceptional analytical and problem-solving skills
- Ability to summarize complex analysis and develop recommendations for an executive audience.
- Extremely proficient in Microsoft Office Suite; advanced skills required: Excel and PowerPoint
- Ability to handle sensitive and confidential information with discretion.
Location: REMOTE
Travel: minimal
Equal Opportunity Employment Statement
Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.
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