Election Logistics Assistant

Under the direction of the Election Supervisor and Election Logistics Specialist, assists in the coordination and administration of all early voting operations held within the county. Assists in the coordination with the staging of early voting sites, assists with the administration of the budget for early voting, and aids with the management of nine early days of voting and post-election reconciliation duties. Provides technical support for all cities and townships within Ottawa County. Performs a variety of functions required to ensure fair, free, accurate and cost-effective elections.
This is a temporary, non-benefited position working 15 hours a week every other year out of the Fillmore Complex in West Olive, Michigan. This position is set to start in January 2024 and will work only even-number years (ex. 2024, 2026 etc.) The essential functions of this position include, but are not limited to, the following:

1. Assists with the implementation of early voting plans for state, and federal elections in accordance with the Michigan Constitution Article II § 4 1(m).
2. Works with city and township clerks, facility directors, special event coordinators, and superintendents to survey, inspect and secure the use of facilities throughout the nine-day duration of early voting. Ensures and helps verify that all facilities meet ADA requirements. Assists in the set up and tear down of facilities, supplies and equipment.
3. Assist with election inspector and troubleshooter recruitment, employment with Ottawa County, and helps conduct election worker certification training.
4. Responsible for helping maintain the countywide voter list, including monitoring the death records and voter cancellation notices to local clerks in the Qualified Voter File (QVF), as well as running the National Change of Address (NCOA) list for each jurisdiction and mailing cancellation notices as a result of NCOA information.
5. Assists in the development of a detailed communication campaign for voters across the county relating to the administration of early voting and election security, including but not limited to early voting site location, early voting hours and how early voting is conducted.
6. Helps conduct public accuracy testing of voting equipment for all early voting sites. Provides emergency maintenance on election equipment before and during early voting election days. Distributes all ballots, supplies and materials to each early voting site.
7. Prepares and executes daily statistical reports and voting rosters for each day of early voting and assists in updating the County's website for voter transparency.
8. Assists with end of day procedures in accordance with statute throughout the duration of early voting, including the securing of all equipment and ballots for each early voting site.
9. Ensures receiving board operations at the close of early voting on election night of each state and federal election is timely conducted.
10. Maintains regular communication and contact with city and township clerks contracting with the county for early day voting services. Provides support to the jurisdiction clerks appointed to work the early voting sites throughout the duration of early voting.
11. All other duties as assigned.

High school diploma or GED combined with some post-secondary training in public administration, business administration, business information systems, political science, or other relevant field and 1-2 years election experience preferred. Required Knowledge and Skills:

1. Thorough working knowledge of the Michigan Election Law (Act 116 of 1954, as amended).
2. Good working knowledge of the Fannie Lou Hamer, Rosa Parks and Coretta Scott King Voting Rights Reauthorization and Amendments Act of 2006; the Help America Vote Act (Public Law 107-252); National Voter Registration Act of 1993; The Uniformed and Overseas Citizens Absentee Voting Act; the Military and Overseas Voting Act, Michigan Compiled Law Chapter 168, and the Federal Election Campaign Act of 1974.
3. Good working knowledge of adult education and training principles and practices.
4. Working knowledge of the principles and practices of supervision.
5. Good working knowledge of bookkeeping and accounting principles and practices.
6. Thorough working knowledge of a variety of voting equipment and the ability to program operating software and troubleshoot software and hardware issues.
7. Computer literacy and a thorough working knowledge of word processing, spreadsheet and database management applications.
8. Good working knowledge of document imaging systems and protocols and practices.
9. Good time management and organizational skills.
10. Good verbal and written communications skills.
11. Excellent interpersonal and human relations skills.
12. Ability to interact positively and professionally with local unit clerks, facility directors, registered and prospective voters, prospective candidates for office, petition filers, voting machine vendors and helpdesk technicians, operating supply vendors, members of the Board of Canvassers, community and business representatives, and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.

Physical Requirements:

1. Must have sufficient visual acuity, with or without corrective lenses, to visually inspect printed ballots for errors and verify readouts from optical scanners and tabulators.
2. Must have sufficient manual dexterity to code test decks and operate keypads.
3. Must have sufficient strength and dexterity to lift voting equipment weighing approximately 40 lbs. with or without mechanical or other assistance.

Working Conditions:
Work is generally performed in a normal office environment. Equipment, ballots and supplies are delivered to local jurisdictions and individual polling sites located throughout the county and Election Logistics Assistant must provide his or her own transportation between sites.
Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Employment Type: Non-benefited