Ecmc Accounting Technician Iii

Salary : $48,396.00 - $63,600.00 Annually
Location : Denver, CO
Job Type: Full Time
Job Number: PHA TBD24.44 03/2024
Department: Department of Natural Resources
Division: Energy & Carbon Management Commission
Opening Date: 03/11/2024
Closing Date: 3/24/2024 11:59 PM Mountain
FLSA: Determined by Position
Primary Physical Work Address: Hybrid / Remote Office
Hiring Pay Rate: Employees new to State Government will be paid on a bi-weekly basis.
FLSA Status: Exempt; position is not eligible for overtime compensation.
Department Information
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Are you interested in investing in a career that makes a difference?
Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
About :The mission of the Colorado Energy & Carbon Management Commission (ECMC) is to regulate the development and production of oil and gas, deep geothermal resources, the capture and sequestration of carbon, and the underground storage of natural gas in a manner that protects public health, safety, welfare, the environment and wildlife resources.
The finance work unit exists to direct and implement the policy, planning and budget mission of the Energy and Carbon Management Commission (ECMC). It is responsible for the fiscal policy, financial planning and budgeting, accounting, contracting and procurement functions of the division. This unit provides accountability of all funds related to the various programs of the division, directs the legislative coordination for the division, and manages purchasing and accounts payable for the division.
Description of Job
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Position Summary: The position works closely with the ECMC accountant work leader to carry out tasks and duties as assigned, The position reports to the Accounting Supervisor. This position exists to provide technical accounting support to ECMC which includes ,but is not limited to, the following:

• Accounts payable
  
• Accounts receivable
  
• OneCard allocation for assigned ECMC staff
  
• Backup for OneCard coordinator duties
  
• Purchasing duties
  
• Other duties as required

Accounts Payable - process payment and reimbursement:
Performs accounts payable functions for ECMC including:

• Auditing invoices and travel reimbursements submitted to ensure that fiscal rules and DNR accounting procedures and ECMC guidelines have been followed.
  
• Providing information and interpretation to staff regarding auditing and travel policies.
  
• Preparing payment documents (GAX, IN, RTGPF, RC) and internal transfer documents (ITI/ ITA) in CORE.
  
• Submitting payment documents for approval and maintaining the payment files (This requires an understanding of the Division's funding and the accounting code structures assigned to the various functional areas (expense budgets), as well as the ability to select the appropriate accounting code structure and check the availability of funds for each expenditure).
  
• Researching and following up on questions and problems regarding non- or late payments.
  
• Awareness of monthly closing dates and making every effort to pay invoices in the accounting period in which they were incurred.
  
• Establishing internal procedures to make the accounts payable process as efficient as possible.
  
• Educating staff in accounts payable procedures.
  
• Tracking invoices and CORE payment document information on shared Google sheets.
  
• Keeping up-to-date with CORE and learning new CORE skills in order to perform job duties.

Accounts Receivable - process levy, penalty, annual registration fee and other deposits:

• Maintains electronic records of each deposit.
  
• Prepares and processes cash receipt documents (CR, CR1, CR3) in CORE to deposit moneys received for quarterly Oil and Gas Conservation Levy, penalties assessed by the Division, annual registration fee, cash bond, bond claim, public room items, and publications following procedures established by the State Treasury.
  
• Processes both electronic deposit and cash revenue received at the ECMC in a timely manner, as established by state fiscal rule, and DNR policies and guidelines.

Purchasing Duties:
The position assists ECMC staff with office and field supply, PPE, equipment and other operating purchase needs such as training and conference registration that do not require encumbering funds.

• Keeps up-to-date with CORE and learns new CORE skills in order to perform job duties.
  
• Occasionally, the position may backup for procurement duties to prepare and process certain procurement documents (RQS) to encumber funds for procurements of goods and services, typically for routine purchase orders with low dollar amount that do not go through competitive bidding process, for example, routine IT hardware and software purchases.
  
• Establishes internal procedures to make the purchasing process as efficient as possible, and educates staff on these procedures. This work requires an in-depth knowledge of State fiscal and procurement rules, internal DNR purchasing processes, and the ability to interpret and instruct staff regarding these guidelines.

OneCard Transactions Allocation, and backup for OneCard Division Liaison:
The position has the responsibilities for the roles as OneCard division liaison, cardholder and allocator for designated cardholders.

• This requires an understanding of the Division's funding and the accounting code structures assigned to the various functional areas (expense budgets), as well as the ability to select the appropriate accounting code structure and check the availability of funds for each expenditure.

Special Projects/ Other Duties as Assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Minimum Qualifications:
Three years of experience in technical accounting/book keeping, or related to the work assigned to the position.
Substitutions:Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required experience on a year-for-year basis.
Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.
Required Competencies:

• Knowledge of State of Colorado Operations Resource Engine (CORE);
• Excellent customer service and interpersonal skills;
• Strong oral and written communication skills;
• Self-motivated;
• Impeccable organizational skills and attention to details;
• Ability to multi-task;
• Ability to remain flexible and handle a large workload;
• Ability to be a strong team member;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

Preferred Qualifications:

• Excellent verbal and written communication skills
• Expertise with MS Office, Google Suite, Adobe, Zoom, Asana or other project management software, and survey software.
• Current or former State experience relevant to this position.
• Experience applying accounting principles related to recording and processing expenses and accruals; revenue recording and recognition; and customer refunds.
  
• Working experience in CORE.
  
• Attention to detail; excellent oral and written communication skills; significant experience providing customer service.
  
• Proficient in Excel at an intermediate level.

Conditions of Employment:

• Must be a Colorado resident at time of employment.
• You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States

Supplemental Information
The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.
• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Anna Kargobai-Murray, at anna.kargobai-murray@state.co.us.
ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Anna Kargobai-Murray at anna.kargobai-murray@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
E-Verify
The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Adminis...