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Please note: This recruitment may be used to fill multiple vacancies.
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Description of Job
Please note: These working arrangements are subject to change.
About this Unit:
CDHS Accounting provides fiscal management, accounting, financial reporting and cost accounting for the Department of Human Services. This work unit serves to: Assure proper accounting for department-wide fiscal controls, payroll functions, budget execution and oversight, fund reconciliation, cash deposits, and various cost allocations; Provide customer service, training, and mentoring to division personnel associated with accounting transactions and business processes; Assist division personnel in the development of sound internal controls and/or accounting management; Maintain the integrity of financial data in the State of Colorado’s Financial Reporting System; Support and complete the fiscal year-end closing; Provide timely and accurate reports and related information to all external constituencies; Recommend and assist in the development and implementation of new policy/business processes; Ensure that financial reporting and business operations are processed in accordance with established CDHS policies and procedures, statutes, rules, regulations, GAAP, and applicable governmental accounting principles; Provide accountable financial information for the Department; and Assist Department management, the Office of the State Controller, federal government, county departments of human/social services, and others in need of information in an efficient and timely manner.
About the Position/s:
Payroll: This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act and State Personnel Rules and This position works to ensure accurate and timely payment and reporting of employee's wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state and department rules and regulations. The department serves over 5,500 employees in several agencies.
Summary of Duties:
Timekeeping and Payroll:
Ensures accurate and timely payroll and timekeeping for employees in the facilities assigned. Performs critical procedures to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to the Department of Human Services. This position works frequently in the payroll system CPPS to complete pay and balancing actions. Components of that pay include various deductions, direct deposit, adjustments to pay and/or hours and interactions with the state benefits system to assure proper health, dental and life insurance coverage.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Option 1 (Minimum Qualifications)
- Three (3) years of experience in accounts payable or payroll and timekeeping
- Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.
Option 2 (Substitutions)
Appropriate education will substitute for the required experience on a year-for-year basis
Preferred Qualifications:
- Two year Associates degree in accounting, finance or mathematics
- At least 12 months of experience working in payroll
- At least 12 months of experience working in timekeeping system(s)
- At least 2 years of experience working with Microsoft Office, including intermediate excel, word and email
- At least 2 years of experience with google applications including google drive and chat and web functions.
- At least 12 months experience working with cycles and deadlines of a high level of importance
- At least 12 months of experience working in a high pressure and busy work environment
- At least 12 months of experience working as a contributing part of a team
- Ability to learn new systems and processes that include many vital details
- Experience in CORE
- Ability to learn multiple systems
- Excellent organization skills
- Excellent communication skills
- Experience in high volume processing and busy work environment
- Ability to work independently and stay on task
Conditions of Employment:
- Standard Background – Name check, TRAILS, CMS and JBITS
- Occasional travel, as needed, to facilities or other offices related to training and department requirements
- Must have dependable high speed internet access
Must be able to work a Hybrid location schedule (minimum two days a week in office location)
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS
- Must be willing to work with confidential information
APPEAL RIGHTS:
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
The Assessment Process
For additional recruiting questions, please contact Maria.Ramos-Robinson@state.co.us
(Benefits Section - For Permanent Positions Only)
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
Remote Work Arrangements for eligible positions
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
