Donor Relations Administrator

Job Title: Donor Relations Administrator

Department: Philanthropy

Job Group: Group 3 – Administrative Staff

FLSA Classification Non-Exempt

Pay type: Full-time / Salaried

Supervisory responsibilities: No

Reports to: Sr. Director of Philanthropy

Position Summary:

The Philanthropy department Donor Relations Specialist will provide Raiser’s Edge support to help increase the fundraising and marketing effectiveness of St. Philips School & Community Center. This position is responsible for managing the donor database system for the agency, Raiser’s Edge, and will be trained if unfamiliar with system.

Education & Experience

• Associate’s or Bachelor’s degree or 1 year of professional administrative experience.
• Experience and demonstrated proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Desired Skills and Knowledge

• Interest or experience in fundraising environment.
• Technologically savvy and a critical thinker
• Demonstrated organizational skills, with strong attention to detail and accuracy
• Ability to prioritize work, manage multiple projects concurrently, and meet deadlines in a time constrained environment.
• Well-developed verbal communication and interpersonal skills
• Teamwork specific to ability to work effectively with other staff
• Work initiative and strong interpersonal skills.
• High level of poise and professionalism
• Aptitude for successful possession of Employee Core Values

Essential Duties and Responsibilities:

• Oversee reporting tools and capabilities in Raiser’s Edge
• Prepare accurate statistical reports to track fundraising performance that serve as management tools
• Update and input historical donor data and newly acquired donor data in the current constituent relationship management software.

• Perform data extraction for donor lead generation with other Philanthropy staff
• Participate in discussions related to major fundraising planning with annual giving, major gifts, principal gifts, volunteer services, etc.
• Provide regular reports that help leadership to proactively conduct and interpret data analysis to identify trends and opportunities
• Serve as a liaison to the Finance and Administration department as related to constituent and gift data entry and batch integrity, along with Sr. Director of Philanthropy.
• Prepare all acknowledgment letters for gifts of time, cash and in-kind support
• Capture new data and oversee the process of importing new data in our current database system.

Job Specification

The list of Requirements, Duties, Responsibilities is not exhaustive but is merely the most accurate list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example, emergencies, changes in personnel, workload or technical development).

Work Environment and Physical Demands

• -Primarily standing or walking at will.
• -Extended periods of standing may be required.
• -Normal physical activity including some bending, pushing, pulling, and lifting arms to raise flags or convey basic traffic signals for pedestrians