Introduction
The City of Oceanside, CA (population 177,000) is a thriving beachfront community centrally located in the heart of the beautiful Southern California coastline. Located just 83 miles south of Los Angeles, Oceanside is among the region's best places to escape the hustle-and-bustle of crowded cities nearby. The City enjoys proximity to all major Southern California destinations, while maintaining its coastal beauty and autonomy.
The City Clerk and staff are unbiased public servants who promote open government and transparency of information by providing a link between citizens and government. The Office of the City Clerk serves as the compliance officer for federal, state, and local statutes, including the Political Reform Act, the Brown Act, and the Public Records Act. This is achieved by coordinating the legislative process, administering city elections, and managing city records with integrity, accuracy and independence.
The City of Oceanside is currently accepting applications for current and future vacancies for the position of Document Technician. There is currently one vacancy in the City Clerk's Office. The ideal candidate is for Document Technician would be organized and detailed orientated. They would be familiar with data base systems and have the ability to maintain records and spreadsheets for future public records requests. The ideal candidate would have some experience with tracking meeting minutes and have the ability to interpret political discussions.
The City Clerk's office is often the frontline for the community to obtain records and information. The role of Document Technician is critical in providing that connection between the public and the local government. If you are looking for an opportunity to serve your community and local government this is the opportunity for you.
Department Interview Date:
Examples of Duties
Minimum Qualifications
Knowledge of:
- Data base systems and word processing.
- Document Imaging system.
- Legislative document requirements.
- Research procedures.
- Modern office practices, procedures and standard office equipment.
- Proper English usage, spelling, grammar and punctuation.
- Departmental policies and procedures.
- Principles of business letter writing and basic report preparation.
Ability to:
- Edit, summarize, and interpret political discussions.
- Prepare clear and accurate typewritten records and minutes.
- Operate a variety of office equipment, including a computer.
- Pay attention to detail and follow-up.
- Set up and maintain filing system.
- Compose routine correspondence independently.
- Maintain clerical records and prepare reports of moderate complexity.
- Collect, organize and assemble data for reports, agendas and correspondence.
- Train, assign and direct the work of employees.
- Prepare clear and concise reports.
- Understand and follow oral and written instructions.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Maintain mental capacity which allows for effective interaction and communication with others.
- Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Experience and Training
Experience: Four years of increasingly responsible clerical experience preferably with one year of experience working with legislative documents.
Training: Equivalent to the completion of the twelfth grade.
License/Certificate: Possession of, or ability to obtain, a valid California driver's license.
Working Conditions and Selection Process
Environmental Conditions:Office environment; exposure to computer screens.
Note: Prospective candidates will undergo a background reference check and a medical examination, a drug screening may be required.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.