Document Control Specialist

We’d love to have you join our team as a Document Control Specialist in our Covington, Louisiana office.

Company Overview:

Ampirical has been committed to improving and strengthening the power grid since the company’s inception. Just as an ampere is the base unit for electric current, Ampirical takes pride in being on the leading edge of innovation and technology, allowing our industry to flow forward in a positive direction.

We show gratitude for our customers and uplift our team members who make it all happen. We embrace challenging - yet rewarding - work, and we invest in our people every step along the way.

Working at Ampirical is a career, not just a job. Please enjoy this video about our culture.

Job Summary:

The Document Control Specialist is responsible for ensuring accurate and consistent project data management. The specialist is knowledgeable of information retention policies, electronic document management, and active and inactive records management.

What we Offer:

We offer a competitive highly compensation & benefits package for all full-time employees. You can review all of the details of our benefits package here. Below are some highlights.

The hourly range for this position is $29 / hour - Commensurate, depending on relevant experience, education, and qualifications. We also offer semi-annual profit-sharing bonuses based on company profits to share in the mutual success! In the past, these have ranged between 3.5% - 11.5% of annual salary.

• Medical, Dental, and Vision effective your 1st day of employment
• 401(k) with company match (immediate vesting)
• 120 hours (about 15 days) of paid time off (PTO)
• 10 paid holiday days
• Flexible work schedule (every other Friday off)
• Opportunity for advancement and career growth
• Employer-sponsored Life Insurance, short-term and long-term Disability Insurance
• Gym Membership Stipend
• Tuition Reimbursement
• Wellness Program
• Pet Insurance

Who You Are:

• Associates Degree in Business Administration, paralegal, or similar field preferred, not required
• 5+ years of engineering and construction project administration, preferably in the energy sector
• Paralegal experience is great for this position
• Ability to recognize document content and apply applicable Document Control numbers or log accordingly
• Meet deadlines, prioritize requests, and work independently while producing quality work
• Ability to prioritize tasks based on project due dates and/or importance to the project stakeholders
• Excellent interpersonal communication skills

Essential Duties & Responsibilities:

• Executes the Document Control procedures to ensure the project team is adhering to company standards, the document numbering schemes, and accurate document preparation.
• Assists in development, testing, training and implementation of Document Control standards and guidelines to support the company and client's specific data management needs.
• Provides direction and clarification of the document management processes to project team members.
• Performs quality control checks for all project related documents prior to their transmittal to ensure documentation is in accordance with project Document Control procedures.
• Maintains project contact lists and communication plan.
• Prepares transmittals for project documents and deliverables utilizing project distribution matrix and/or contact list.
• Maintains integrity of project databases, project libraries/folders, and Master Document List in the Master Document Repository.
• Distributes, logs, and tracks Supplier approval drawings through the design and procurement process.
• Provides technical assistance with the import or export of data; including but not limited to SharePoint, ShareFile, Procore, or Fusion support.
• Assists with data storage site maintenance and user security rights when needed.

Ampirical is an Equal Opportunity Employer, meaning we do not discriminate based on the following characteristics in our hiring and employment practices: Age, sex, color, race, creed, national origin, religion or religious attire, marital status, pregnancy (child birth or related medical conditions), citizenship status or amnesty, ancestry, sexual orientation, gender, gender identity, gender expression, transgender status, physical or mental disability, military or veteran status, genetic information, sickle-cell trait, status as a tobacco user or non-user, or any other classification protected by federal, state, or local law.