Divisional Project Management Analyst

Type of Appointment: Full-Time, Temporary (1 year appointment) 

Job Classification: Administrative Analyst/Specialist - Exempt II 

Anticipated Hiring Amount: $60,264 - $85,000 Annually 

Work Hours: Monday - Friday 8:00am -5:00pm, unless otherwise notified 

THE DEPARTMENT

The mission of the Division of Administrative Affairs is to provide high quality fiscal, human and facility services in support of the university through partnerships and innovative solutions.

THE POSITION

The Divisional Project Management Analyst ensures effective project planning and execution. They act as a liaison between project teams, conducting data analysis, monitoring progress, and maintaining project adherence to predetermined timelines and budgets. They use their expertise in Project Management methodologies to optimize project outcomes, enhance efficiency, and contribute to the attainment of divisional objectives.

DUTIES AND RESPONSIBILITIES

• Project Planning: Assist in creating project plans, outlining objectives, timelines, and resource requirements.
• Task Coordination: Coordinate tasks among team members and customers, ensuring they are aware of their responsibilities and deadlines.
• Progress Monitoring: Monitor project progress, identify potential issues, and report updates to the Organizational Effectiveness Specialist and to the Director of Business Operations.
• Documentation and Procedure Maintenance: Maintain project documentation, including schedules, budgets, communication records. Assist in preparing/updating departmental records and documents such as operational procedures, workflows, project calendars, and work files, to ensure accurate and up-to-date records are readily accessible for effective Project Management.
• Stakeholder Communication: Communicate with stakeholders, team members, and clients to ensure everyone is aligned and informed throughout the project lifecycle.
• Administrative Support: Provide administrative assistance such as scheduling meetings, organizing project files, and preparing reports to facilitate the smooth execution of projects and ensure efficient Project Management operations.

QUALIFICATIONS

• Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Four (4) years of related experience 
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction.

PREFERRED EXPERIENCE/QUALIFICATIONS:

• Certified ScrumMaster (CSM)
• Certification in Risk Management Assurance (CRMA)
• Certified Scrum Product Owner (CSPO)
• Certified Six Sigma Green Belt (CSSGB)
• Agile Certified Practitioner (PMI-ACP)
• Certified Lean Six Sigma Yellow Belt (CLSSYB)
• Bachelor's degree in business administration, Project Management, or related field. Certificate, or progress towards a certificate related to Project Management, such as: Project Management Professional (PMP) Certified Project Manager (CPM) Certified Associate in Project Management (CAPM)CompTIA Project+

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. 

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check).

The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. 

In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.

For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

CSU Classification

This position is part of the California State University Employees Union bargaining unit (9), the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for this position according to the respective skill level is minimum $5,022 and maximum $9,083 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.

EEO

Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices  web page.